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Administrative Support Specialist

2 months ago

Pittsburgh, Pennsylvania, United States ARIF RAFI Full time
Job Overview

ARIF RAFI is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Communication and Reception
    • Receive and direct visitors in a professional and courteous manner
    • Field telephone calls and respond to inquiries in a timely and efficient manner
  • Scheduling and Coordination
    • Maintain and coordinate schedules, appointments, and calendars
    • Ensure seamless coordination of meetings and events
  • Administrative Support
    • Create and maintain spreadsheets, presentations, and marketing materials
    • Maintain an organized filing system and ensure easy access to important documents
    • Conduct internet research and gather information as needed
    • Place orders for office equipment and supplies
    • Enter data into reports and maintain accurate records
  • Qualifications and Skills
    • Exceptional attention to detail and organizational skills
    • Ability to work independently and as part of a team
    • Proficiency in computer technology, including Microsoft Office and Google Docs
    • Excellent communication and interpersonal skills