Senior Financial Manager

2 weeks ago

New Orleans, Louisiana, United States MPLOY Full time
Job Overview

Position Summary:

The role encompasses the management of all fiscal elements within the organization, ensuring precise and timely client invoicing and financial transactions. Collaborates with various teams to maintain an up-to-date understanding of client projects, equipping the finance department to effectively manage accounts payable, accounts receivable, and related tasks. Maintains a thorough understanding of the organization's financial condition, offering insights and suggestions for enhancing departmental efficiency, overall financial stability, and client interactions.

Reporting Structure: Reports directly to the CEO

Key Responsibilities:

  1. Generate monthly financial reports and conduct in-depth analyses to gain insights into business operations and accounting activities, recommending necessary actions.
  2. Conduct monthly bank reconciliations.
  3. Prepare and enter General Journal Entries, ensuring accurate data flow into the general ledger.
  4. Develop monthly, quarterly, and annual forecasts along with other reporting obligations.
  5. Manage reporting, client invoicing, and the processes for accounts payable and receivable, ensuring accuracy and timeliness.
  6. Oversee the processing of vendor invoices to the appropriate accounts.
  7. Record credit card transactions monthly for reconciliation purposes.
  8. Ensure timely entry and posting of vendor invoices.
  9. Maintain direct communication with vendors and clients regarding outstanding invoices and payments.
  10. Guarantee that client billing and supporting documentation are error-free and comply with contractual agreements.
  11. Collaborate with the President to prepare and review the monthly, quarterly, and annual operating budget, covering billings, gross income, expenses, bonuses, and retirement plans.
  12. Conduct monthly closing of company accounts and client projects.
  13. Produce monthly job costing reports to analyze client profitability.
  14. Organize and assist external auditors during annual financial statement audits.
  15. Enhance and maintain documentation standards for internal controls.
  16. Establish sound accounting policies and procedures that align with corporate objectives.
  17. Perform treasury functions, including wire transfers, stop payments, and check voids.
  18. Manage all employee benefits and insurance-related matters, including:
  • Company-sponsored benefit programs (401K, Health, FSA, Supplemental and respective contributions).
  • Administer all payroll, tax deductions, and withholdings for employees.
Maintain effective communication with client accounting teams.Work alongside the President to ensure profitability and explore new avenues for enhancing overall agency profitability and resource utilization.Safeguard corporate assets through robust accounting policies and procedures, including:
  • Provision for necessary insurance coverage.
  • Protection of business assets and loss prevention through internal controls and audits.
Contribute to corporate strategy and operations as a vital team member.Collaborate with various departments to support accounting processes and record-keeping.Educate, mentor, supervise, and assess all agency members on accounting-related issues.Participate in interdepartmental meetings.Perform any other reasonable tasks that add value or advance the agency or its clients.

Qualifications:

  • Minimum of 3 years of accounting experience required; experience in small business and marketing/advertising is preferred.
  • Familiarity with finance and accounting systems, QuickBooks, and Workamajig is advantageous.
  • Proficient in Microsoft Excel.
  • Detail-oriented with a positive attitude and strong problem-solving skills.
  • Excellent communication skills, capable of working independently and collaboratively.
  • Able to engage and communicate with employees across various departments, both in-person and remotely.
  • Self-motivated individual willing to embrace an expanded role over time.
  • Bachelor's degree in Accounting or Finance.
  • Understanding of internal controls related to financial reporting.

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