Executive Support Specialist
1 week ago
The successful candidate will be responsible for providing executive-level support to our team, including complex calendaring, travel planning, and expense reporting services.
Responsibilities and Duties- Provide administrative support to departmental functions;
- Direct and train assigned office support staff;
- Screen visitors and telephone calls, providing information requiring judgment and policy interpretation;
- Conduct routine research and compile data for statistical analysis;
- Sort and distribute mail received by administrative staff;
- Type drafts and finished documents using a personal computer system and word processing software;
- Initiate correspondence independently for signature by management staff;
- Review finished materials for completeness, accuracy, and format compliance;
- Organize and maintain administrative, reference, and follow-up files;
- Organize meetings by notifying participants and preparing required materials;
- Prepare minutes or summaries of activities at commission and board meetings;
- Assist in budget preparation and maintenance;
- Relieve managers and supervisors of administrative matters;
- Organize own work, set priorities, and meet deadlines;
- Demonstrate excellent accuracy, attention to detail, and proofing skills;
- Maintain confidentiality of sensitive information;
- Plan and organize job responsibilities efficiently;
- Interact with clients in a professional manner;
- Have advanced knowledge and proficiency in Microsoft Office programs required;
- Be self-directed, assertive, and creative in problem-solving;
- Work effectively in a fast-paced environment;
- Develop and maintain effective working relationships;
- Demonstrate ability to manage and prioritize tasks;
- Analyze, plan, organize, and direct administrative functions independently;
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