Executive Support Specialist

1 week ago


Charleston, West Virginia, United States Ferretti Search Full time
About the Job

The successful candidate will be responsible for providing executive-level support to our team, including complex calendaring, travel planning, and expense reporting services.

Responsibilities and Duties
  • Provide administrative support to departmental functions;
  • Direct and train assigned office support staff;
  • Screen visitors and telephone calls, providing information requiring judgment and policy interpretation;
  • Conduct routine research and compile data for statistical analysis;
  • Sort and distribute mail received by administrative staff;
  • Type drafts and finished documents using a personal computer system and word processing software;
  • Initiate correspondence independently for signature by management staff;
  • Review finished materials for completeness, accuracy, and format compliance;
  • Organize and maintain administrative, reference, and follow-up files;
  • Organize meetings by notifying participants and preparing required materials;
  • Prepare minutes or summaries of activities at commission and board meetings;
  • Assist in budget preparation and maintenance;
  • Relieve managers and supervisors of administrative matters;
  • Organize own work, set priorities, and meet deadlines;
Qualifications and Requirements
  • Demonstrate excellent accuracy, attention to detail, and proofing skills;
  • Maintain confidentiality of sensitive information;
  • Plan and organize job responsibilities efficiently;
  • Interact with clients in a professional manner;
  • Have advanced knowledge and proficiency in Microsoft Office programs required;
  • Be self-directed, assertive, and creative in problem-solving;
  • Work effectively in a fast-paced environment;
  • Develop and maintain effective working relationships;
  • Demonstrate ability to manage and prioritize tasks;
  • Analyze, plan, organize, and direct administrative functions independently;


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