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Research Administrator 2

2 months ago

Stanford, California, United States Stanford University Full time
Job Summary

We are seeking a highly skilled Research Administrator 2 to join our team at Stanford University's School of Medicine. As a key member of our accounting and finance team, you will be responsible for managing complex portfolios, preparing proposals, and providing exceptional customer service to stakeholders across the School of Medicine.

Key Responsibilities
  • Manage large and complex portfolios, including proposal preparation, post-award portfolio management, budget development, cost analysis, forecasting, variance analysis, labor distribution management, and reporting.
  • Collaborate with principal investigators, Office of Sponsored Research, research groups, and other departments to ensure awards are set up properly and cost-sharing requirements are fulfilled.
  • Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status, create effective forecasting and decision aids, and participate in contract closeout process.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigators and other university staff.
  • Participate in and contribute to process improvements, lead other staff in group projects, and may participate as a mentor and provide cross-training as needed.
Requirements
  • Bachelor's degree and three years of job-related experience, or combination of education and experience.
  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
Preferred Qualifications
  • Knowledge and experience with Stanford Oracle financial systems, iLab Solutions system, and applicable policies and procedures.
  • Understanding of operations in a research medical school, including profit and loss statements, balance sheets, general and cost accounting theory, Service Center operations, federal regulations, financial reporting, budget/forecast development, and fund accounting.
  • Expertise in grant and contract administration, managing the financial aspects of sponsored projects, and research grant management.
  • Advanced Excel skills and experience in data analysis and financial modeling.
Working Conditions

This position is based in Stanford's Research Park and has the option of a telecommuting/hybrid schedule subject to operational needs.