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Finance and Administration Lead

2 months ago

New York, New York, United States Hermès Full time
Position Overview

Context

The Finance and Administration Lead will play a crucial role in the organization and management of JL&Co's operations within the Americas.

This individual will coordinate all financial, administrative, and human resources functions in collaboration with various departments to ensure the precision of internal and external reports.

They will oversee daily financial and administrative activities within the JL&Co entity in the Americas.

Reporting directly to the Americas Managing Director, this role will involve providing strategic advice and recommendations on key issues.

Key Responsibilities

The Finance and Administration Lead is accountable for:

Ensuring the effective implementation of the organizational structure of John Lobb in the Americas as recommended by JL&Co and Hermès. This includes coordinating all financial, legal, tax, and HR matters by collaborating with local consultants and Hermès contacts.

Managing the development and execution of financial and HR policies and procedures in conjunction with local departments to guarantee:

> The integrity, accuracy, and timeliness of financial and operational data,

> The optimal safeguarding of personnel and assets,

> The minimization of potential risks while maximizing contributions to the financial health of the USA branch.

Ensuring the accuracy and compliance of financial reports, tax submissions, budgets, forecasts, and strategic plans to the parent company and regulatory bodies.

Monitoring and ensuring compliance of all HR reports and documents for John Lobb employees in collaboration with other department managers.

Acting as the primary contact for local HR administrative matters and reporting to the John Lobb HR Director.

Utilizing appropriate tools and procedures to provide timely alerts to senior management regarding any factors that may affect financial outcomes and business objectives.

Serving as the local authority on Internal Control matters, implementing local procedures, and ensuring compliance with Group standards.

This role requires a close connection to operations and demands a versatile skill set to thrive. A collaborative approach with a focus on continuous improvement is essential.

Main Duties
  • Financial Planning, Budgeting, Analysis, and Reporting
  • Deliver timely and high-quality reports for consolidation.
  • Provide financial planning and analysis support to accounting teams regarding productivity, demand forecasting, and financial metrics.
  • Prepare budgets, forecasts, variance analyses, long-term planning, and periodic ad-hoc reports.
  • Collaborate with the Regional Managing Director and CFO to develop the Annual Budget, quarterly estimates, and three-year plans for presentation to the John Lobb CEO.
  • Identify opportunities for revenue enhancement and cost efficiencies.
  • Act as a financial liaison to departments, assisting them in understanding their business needs and addressing financial inquiries.
  • Investigate variances in forecasts, budgets, and prior-year expenditures.
  • Create and monitor relevant KPIs and reports to manage activities effectively.
  • Develop Retail Store Business plans and P&L models for locations, including preparations for new openings or renovations.
  • Direct and manage capital expenditure budgets.
  • Organize financial documentation for JL US annual tax returns in collaboration with tax consultants.
  • Ensure accurate and timely filing of sales tax across all required jurisdictions.
Management and Risk Analysis
  • Collaborate with the Regional Managing Director on the preparation of the Open-to-Buy (OTB).
  • Regularly review deliveries from the factory to ensure adherence to the OTB.
  • Maintain vigilance regarding business performance, P&L models, and their financial implications.
  • Analyze stock levels and provide recommendations to the Regional Managing Director to maintain healthy inventory across all stores.
  • Work with Hermès to anticipate new regulations affecting the business.
  • Act as a key member of the US management team, liaising with JL SA, JL&CO, and Hermès key departments.
Internal Control
  • Review and submit the CHIC Boutique questionnaires for all boutiques in collaboration with store managers.
  • Implement control processes based on CHIC Boutique results and periodic assessments.
  • Formalize an annual Internal Control Plan.
  • Establish and implement short- and long-term goals and operational procedures in collaboration with JL&CO and the CFO.
  • Conduct annual physical stock inventories and review cycle counts at the store level.
  • Coordinate with Hermès key departments to implement new group procedures and comply with local regulations.
Human Resources
  • Ensure accurate transmission of all Human Resources information.
  • Oversee the biweekly payroll process, ensuring accuracy in collaboration with payroll administration.
  • Review and confirm that all offered benefits are provided correctly to US staff.
  • Serve as the primary contact for JL US staff regarding payroll, benefits, and employee handbook inquiries.
  • Review and confirm annual salary rates and bonuses.
  • Budget for payroll impacts on overhead costs.
  • Periodically review the JL US Employee handbook to align with Hermès policies.
  • Collaborate with the JL HR Director and Hermès HR team as needed.
IT Systems and Software Management
  • Update the CEGID retail software with new products and pricing as necessary.
  • Maintain all finance databases in accordance with accounting, management, IT, and audit requirements.
  • Enhance processes by implementing and documenting new systems, interfaces, and control procedures.
  • Provide scheduled and on-demand training on CEGID and Excel to JL Americas staff.
Candidate Profile

Education and Experience
  • Bachelor's degree in accounting or finance (Master's degree preferred or relevant experience).
  • A minimum of 5 years of experience in a managerial finance role with responsibilities in internal control and HR/administration.
  • Experience in an international audit firm is advantageous.
Knowledge and Skills
  • Comprehensive understanding of accounting, financial, and operational principles.
  • Exceptional interpersonal and communication skills, capable of engaging with various management levels.
  • Strong commitment to quality work, organizational ethics, integrity, and compliance.
  • Meticulous attention to detail with the ability to manage multiple priorities while maintaining a strategic perspective.
  • Proficient in Excel and detail-oriented with the capacity to multitask and meet deadlines independently.
  • Self-motivated with effective time management skills, especially under tight deadlines.
  • A collaborative team player with a forward-thinking approach to drive business success.
  • Able to critically assess operational challenges and propose innovative solutions.
About Us

Hermès, a family-owned and independent French house since 1837, employs thousands of artisans and craftsmen worldwide. Driven by a continuous entrepreneurial spirit and a commitment to excellence, Hermès fosters individual freedom and autonomy through responsible management. The company perpetuates exceptional craftsmanship while respecting people and nature, which are the sources of its unique materials. With fifteen artisanal trades fueling its creativity, Hermès collections are showcased in over 300 stores globally.

About the Team

For over 150 years, John Lobb has built its reputation on a commitment to quality and unparalleled craftsmanship. The house continues to offer bespoke services from its Paris workshop, applying the same standards of excellence to ready-to-wear shoes produced in its Northampton factory. As a subsidiary of Hermès since 1976, John Lobb operates approximately twenty stores across ten countries, alongside a selective network of authorized retailers.