Administrative Professional

6 days ago


Framingham, Massachusetts, United States Sincere Corporation Full time
About the Role

This is a unique opportunity to join our team as a Senior Executive Assistant and support our CEO in Framingham, MA. You will be responsible for providing exceptional administrative support, managing calendars and schedules, coordinating logistics, and ensuring the smooth operation of our office.

The ideal candidate has 7+ years of experience supporting a C-level executive and is skilled at delegation, prioritization, and working collaboratively. They should be able to handle multiple tasks simultaneously and maintain confidentiality.

The salary range for this role is $85,000 - $125,000 per year, depending on experience. Benefits include 100% health, dental, and vision coverage, 401K plan with profit share, annual bonus potential, health and wellness stipends, paid time off, paid holidays, paid sick time, paid parental leave, childcare benefits, and flexible work environment.

Key Responsibilities:
  • Provide exceptional administrative support to the CEO
  • Manage calendars and schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen
  • Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings
  • Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities
  • Manage all aspects of loyalty points programs and travel rewards to maximize value
  • Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order
  • Source service providers & schedule appointments
  • Handle household tasks — shopping, selling, returns, donations, setup, installation

Requirements:

  • You get things done without sacrificing quality
  • You can handle constructive criticism and understand that you will be held to a high standard
  • You love lists and have processes and systems in place to keep you on track
  • You are an excellent listener and have a superior memory for details
  • You have a critical eye and know what quality looks like
  • You are a fantastic communicator, both written and verbal
  • You are tech-savvy and use digital tools to stay organized
  • You have raw intelligence and understand business and personal etiquette
  • You can keep a secret and discretion is key when working for an executive team
  • You strive for perfection and go above and beyond what is asked
  • You are caring, curious, and have a great sense of humor


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