Administrative Associate

2 weeks ago

Stanford CA, United States Stanford University Full time
Job Title: Administrative Associate

Stanford University, School of Medicine, Department of Urology is seeking a highly skilled and organized individual to fill an Administrative Associate position.

Job Summary:

The successful candidate will provide administrative support to multiple faculty members, with a focus on grant pre-award documentation and administration, as well as education program support. This role requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities:
  • Provide administrative support to faculty members, including scheduling, organizing, and operating complex conferences, seminars, and events.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
Requirements:
  • Two-year College Degree and 3 years of administrative experience.
  • Academic institution experience a plus.
  • Familiarity with the Grant Application Process.
Preferred Qualifications:
  • Proficient with software systems: Stanford University eBusiness Suite, EndNote, MS Office Suite.
Work Environment:

This is a hybrid eligible position. The expected pay range for this position is $39.46 to $44.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.

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