Administrative Support Specialist

4 weeks ago


Chicago, Illinois, United States Career Group Full time

Executive Assistant Opportunity

Career Group is seeking a highly skilled and experienced Executive Assistant to join its growing team in a leading private equity investment firm. The ideal candidate will have a strong background in administration, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Provide comprehensive support to partners and team members, ensuring seamless day-to-day operations.
  • Manage complex calendars and coordinate schedules to optimize productivity and efficiency.
  • Arrange travel logistics and itineraries, ensuring timely and cost-effective arrangements.
  • Organize meetings and prepare necessary materials, including agendas, minutes, and supporting documents.
  • Oversee office logistics, including supplies, meals, and local errands, to maintain a smooth and efficient work environment.
  • Prepare expense reports accurately and timely, ensuring compliance with company policies and procedures.
  • Assist with gifting and special projects, demonstrating a high level of discretion and professionalism.
  • Handle personal tasks as needed, maintaining confidentiality and discretion at all times.

Qualifications:

  • 5+ years of administrative experience in a fast-paced environment, preferably in a private equity investment firm or a similar industry.
  • BA/BS degree required, with a strong focus on business administration, management, or a related field.
  • Exceptional organizational and prioritization skills, with the ability to manage multiple tasks and deadlines simultaneously.
  • Strong team player with a collaborative mindset, able to work effectively with partners, team members, and external stakeholders.
  • High level of trustworthiness and eagerness to learn, with a strong commitment to delivering exceptional results.
  • Ability to work on-site and adapt to changing needs, with a flexible and adaptable approach to work.
  • Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders.

Candidates with a strong background in administration and a passion for delivering exceptional results are encouraged to apply. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.



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