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Senior Contracts Operations Manager

2 months ago

Cambridge, Massachusetts, United States International Staff Consulting Full time
About the Role

We are seeking a highly skilled and experienced Senior Contracts Operations Manager to join our team at International Staff Consulting. As a key member of our Contracts department, you will be responsible for leading the business system-related roles and responsibilities for the Contracts function, as well as other operational activities of the company's Contracting department and support processes.

Key Responsibilities
  • Team Leadership: Manage and coach a team of Contracts Specialists engaged in supporting a fast-paced Contracts organization, specifically for Contract Set-Up and Contract Closeout phases of the contracting lifecycle.
  • Process Improvement: Create, implement, and improve processes to mitigate risk, reduce inefficiencies, and improve responsiveness and accuracy of standard work.
  • Business Tool Transitions: Key player in business tool transitions, specifically leading our ERP implementation for our Contracts function.
  • Accountability: Accountability for Contracts' roles and responsibilities performed within approved business system tools for data entry, record retention, reporting, metrics, and dashboards.
  • Trend Analysis: Assess and analyze trends for improved outcomes.
  • Collaboration: Works effectively with all staff to advance the goals of the company.
  • Compliance: Ensure and foster compliance with corporate and regulatory standards.
  • Process Oversight: Manage oversight of other corporate processes, such as NDAs.
  • Certifications and Representations: Maintain oversight of certifications and representations, as well as company registrations, such as CAGE Codes and other prime contractor applications.
  • Training and Support: Train new and current staff members on systems, processes, and roles and responsibilities.
  • Audit Support: Regular audit support to our accounting, compliance, and finance teams coordinating and preparing contract documentation for submission to auditors.
  • Business Management: Support business management changes and lead team into our future state processes.
Requirements
  • Experience: 7+ years of experience with in-depth contract management in a DoD Contracting environment.
  • Expertise: Expertise with enterprise ERP systems and contract lifecycle management software.
  • Knowledge: Knowledge of FAR and DFARs, legal terminology, and contract principles for risk management.
  • Skills: Fluency with Microsoft Office Suite, ability to quickly learn new systems, and ease of operations working in multiple systems.
  • Communication: Excellent verbal and written communication skills with a proven ability to work collaboratively across multiple internal functional areas.
  • Organizational: Capacity to manage multiple priorities simultaneously and independently, using strong organizational and problem-solving skills.
  • Attention to Detail: Superior attention to detail and a passion for high-quality work.
Preferred Qualifications
  • Clearance: Active Secret or TS Clearance.
  • Leadership Experience: Leadership experience transitioning ERP systems for a functional team.
  • Proficiency: Proficiency with Unanet ERP and CLM tools and with Sharepoint.
  • Experience: Experience working in matrixed organizations with corporate oversight.
  • Prior Ownership: Prior ownership of approved business systems for a government contractor.
Security Requirement
  • Clearance: Applicants selected for this position will be required to obtain and maintain a government security clearance.