Office Manager Position
5 days ago
We are seeking a highly skilled and organized Office Manager to join our team at the York City School District.
Job Summary:The Office Manager will be responsible for providing administrative support to the supervisor, performing general secretarial duties, and maintaining accurate records and files.
Key Responsibilities:- Perform general secretarial duties to relieve the supervisor of office duties and routines.
- Organize and plan work, completing assignments on own initiative based on brief instructions.
- Input the building master schedule into the computer and verify the accuracy of the information.
- Coordinate and manage the purchase order process, along with the building principal/supervisor.
- Coordinate and manage the office/building budget process, along with the building principal/supervisor.
- Open and scan mail, attaching pertinent file data, and compose routine letters and memoranda for supervisor's signature.
- Distribute/collect employee time cards and maintain twelve-month clerical employees' vacation schedule and personal days/attendance records.
- Arrange for substitute coverage for absent staff members and receive visitors, directing them to proper personnel.
- Type a variety of letters and reports from written copy and prepare special reports pertinent to Supervisor's responsibilities as directed.
- Accumulate data and maintain accurate records and files of confidential and other data.
- Maintain adequate stock of office supplies and improve existing office methods and procedures, forms, and filing systems.
- Answer telephones, receive and transmit messages, answer questions, and transfer calls as required, operating electronic entrance devices.
- Instruct and guide new or lesser-experienced clerical and personnel.
- Operate a variety of office equipment, such as computers, typewriters, copiers, and fax equipment.
- Manage student attendance, along with an administrator, which includes communicating with the district attendance officers and sending first legal notices and citations.
- Assist with the administration of medications, as per the guidance of the school nurse.
- Registration of all new or transferred students and coordinates Kindergarten Registration each spring.
Requirements:
- High School Graduate
- Three years secretarial experience required
- Typing/data entry proficiency
- Ability to interact with others in a manner that demonstrates professionalism, respect, and dignity
- Act 34 Clearances, Act 151 Clearance, and FBI Clearance (self-paid)
- Act 126 & Act 71 Certifications
- Pre-Employment Drug Testing (self-paid)
- Letter of Interest, Resume, and Application directly through the District website
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