Contract Specialist

17 hours ago

Washington, Washington, D.C., United States The Midtown Group Full time
Job Title: Contract Specialist

Job Summary:

The Midtown Group is seeking a highly motivated and experienced Contract Specialist to join our team. As a Contract Specialist, you will be responsible for managing the full lifecycle of contracting processes, from initial solicitation and proposal evaluation to award, administration, and closeout of contracts.

Key Responsibilities:

1. Contract Planning and Pre-Award Activities:

* Conduct market research to identify potential vendors and assess the availability of goods and services.
* Develop solicitation documents (e.g., Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Quotations (RFQs)) in accordance with federal or DC procurement regulations.
* Prepare comprehensive Statements of Work (SOWs), evaluation criteria, and pricing structures for solicitations.
* Coordinate with program offices to define procurement needs, budgets, and timelines.

2. Solicitation and Evaluation:

* Issue solicitations via approved procurement platforms (e.g., OpenGov, SalesForce).
* Facilitate pre-bid and pre-proposal conferences to address vendor questions and provide clarification.
* Evaluate bids and proposals to determine the responsiveness, responsibility, and best value for the agency.
* Conduct price and cost analyses, negotiate terms, and prepare award recommendations for review.

3. Contract Award and Administration:

* Prepare and issue contract award documentation, including Purchase Orders (POs) and modifications, ensuring compliance with applicable procurement regulations.
* Administer contracts throughout their lifecycle, including monitoring performance, tracking deliverables, and processing invoices.
* Manage contract modifications, extensions, and renewals, ensuring all changes are properly documented and authorized.
* Facilitate post-award kick-off meetings to set clear expectations and timelines with contractors.

4. Compliance and Documentation:

* Ensure compliance with federal or District procurement laws, regulations, and policies, including the Federal Acquisition Regulation (FAR) or DC Municipal Regulations (DCMR).
* Maintain accurate and organized contract files, including solicitation documents, correspondence, and performance records.
* Prepare reports, contract summaries, and other documentation for internal review and audits.

5. Stakeholder Engagement and Support:

* Serve as a liaison between DGS program offices, legal teams, finance, and external vendors to resolve contract-related issues.
* Provide guidance and support to internal stakeholders on procurement policies, contract management practices, and best practices for achieving strategic objectives.
* Address vendor concerns and issues professionally, ensuring clear communication and maintaining positive relationships.

Qualifications:

* Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, or a related field.
* Minimum of 2 years of direct experience as a Contract Specialist at the GS-12 level or equivalent, preferably within a federal agency or the District of Columbia Office of Contracts and Procurement.
* Comprehensive knowledge of federal and/or DC procurement regulations, including the Federal Acquisition Regulation (FAR), District Procurement Practices Reform Act (PPRA), or other relevant guidelines.
* Experience in managing the full lifecycle of contracting, including pre-award, award, and post-award phases.
* Proven ability to conduct market research, evaluate bids/proposals, and negotiate contract terms.

Preferred Qualifications:

* Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or equivalent certification a plus.
* Experience using procurement management software (e.g., OpenGov, SalesForce, PRISM).
* Strong analytical skills with the ability to conduct detailed cost and price analyses.
* Strong written and verbal communication skills, with experience drafting contracts, reports, and presentations for C-level executives.

Skills and Competencies:

* Attention to Detail: Ability to review contracts, bids, and documentation with precision to ensure compliance and accuracy.
* Analytical Thinking: Strong problem-solving skills to address complex procurement challenges and negotiate effectively.
* Time Management: Ability to manage multiple tasks and projects simultaneously, ensuring timely completion of contracts.
* Collaboration: Strong interpersonal skills to work effectively with internal and external stakeholders.
* Adaptability: Flexibility to respond to changes in regulations, processes, and requirements.
* Ethical Standards: Demonstrates a high level of business and personal integrity, maintaining strict adherence to ethical practices in all professional dealings.
* Work Ethic: Exhibits a strong work ethic with a commitment to excellence and delivering high-quality results.
* Self-Motivation and Initiative: Proactively seeks to research, learn, and adapt, demonstrating the ability to work independently and take ownership of tasks.
* Continuous Learning: Actively engages in self-directed learning to stay updated on procurement best practices, policies, and regulations.

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