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Administrative Coordinator
2 months ago
Code Red Consultants is seeking a highly organized and detail-oriented administrative professional to play a key role in our day-to-day office operations. As an Administrative Coordinator, you will directly support our mission to make the world a safer place through innovative code consulting, fire protection design, and fire & life safety inspections.
The ideal candidate will have previous administrative experience, a strong work ethic, and excellent communication and interpersonal skills. If you want to join a growing team that values collaboration and is committed to a safer environment, then this may be the perfect role for you.
Key Responsibilities:
- Manage the company's phones, correspondence, and reception duties.
- Maintain office inventory and coordinate with vendors to ensure seamless operations.
- Assist project managers/engineers with administrative tasks, including project data collection, invoice follow-ups, and client communication for collections and account discrepancies.
- Maintain accurate project and client data in our systems.
- Assist in preparing Request for Qualification (RFQ) documents and updating the qualifications database with resumes and project lists, including formatting documents for presentations and marketing materials.
- Provide ad hoc administrative support to business operations staff and assist with office events and initiatives as needed.
Requirements:
- Bachelor's degree and 3+ years of administrative experience (AEC or professional services industry experience is a plus) or equivalent combination of education and related work experience.
- Proficiency in Microsoft Office Suite and Bluebeam; knowledge of Adobe InDesign is a plus.
- Ability to multi-task; work well under pressure and effectively meet deadlines.
- Strong organizational skills and attention to detail.
- Strong proofreading and data entry skills.
- Good communication and interpersonal skills and ability to work well with different personalities.
- Demonstrated initiative, discretion, and personal judgement.
Work Environment:
In-office with some remote work as approved.
Schedule:
At least 40 hours Monday – Friday - flexible work schedule (based on business needs).
Code Red Consultants offers an excellent compensation package including a competitive salary, profit sharing plan, discretionary quarterly bonuses, retirement benefits, health/dental insurance, casual work environment, and flexible work schedule.
Code Red Consultants is an equal opportunity employer.
