Office Manager

4 weeks ago


Milwaukee, Wisconsin, United States Veolia Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Manager to join our team at Veolia North America. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operations of our office, including managing the reception area, supervising office services, and coordinating internal office moves.

Key Responsibilities
  • Manage the reception area to maintain a professional image and ensure effective communication with internal and external stakeholders.
  • Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
  • Negotiate the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
  • Supervise the maintenance of office equipment, including the copier, fax machine, etc.
  • Responsible for the facility's day-to-day operations, including distributing building access keys and back-up to security access cards, etc.
  • Participate in special department projects as needed.
  • Perform clerical and administrative duties, including typing documents, correspondence, and reports for their assigned department.
  • Enter data from various sources to maintain and update various databases and spreadsheets, ensuring data integrity by verifying input and calculations.
  • Create, run, and distribute standard and customized periodic reports to communicate follow-up requirements and summarize reports, etc.
  • Work with an assigned team to develop and maintain standard templates, descriptions, and sections of presentations to maximize efficiency and reduce turnaround time.
  • Screen telephone calls and visitors, answering basic questions and providing information, taking accurate phone and verbal messages, and ensuring that messages are delivered in a timely manner.
  • Maintain organized computer and/or hard copy files for easy identification and retrieval.
  • Maintain inventory of departmental office supplies, preparing purchase requests for above items and coordinating with the purchasing department.
  • Occasionally schedule and maintain a calendar of meetings and travel itineraries, coordinate associated arrangements, and plan, coordinate, and make arrangements for on-site and off-site conferences, meetings, and special events.
  • Ensure accurate and timely communication to involved parties.
Requirements
  • High school diploma/GED or equivalent work experience.
  • 2+ years of administrative or equivalent experience.
  • At least two years of switchboard experience.
Preferred Qualifications
  • Proficient in Microsoft Office.
  • Ability to maintain absolute confidentiality.
  • Working knowledge of mail processes, such as postage machine, Federal Express, and UPS.
  • Good planning and organizational skills.
  • Well-developed interpersonal and communication skills.
  • Professional appearance and manner.
  • Computer literacy, specifically Microsoft Office for Windows.
  • Ability to manage staff (supervisory experience).
  • Ability to negotiate effectively.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


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