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Event Planning Coordinator

2 months ago

Kirkland, Washington, United States Friends of Youth Full time
Position Overview:
The Event Planning Coordinator plays a crucial role in the orchestration, implementation, and assessment of various special events. This role involves fostering relationships with sponsors and serving as the primary liaison with event venues and volunteers.

Key Responsibilities:
- Grasp the specific needs for each event.
- Organize event logistics while considering budgetary and time limitations.
- Secure venues and arrange for speakers as necessary.
- Conduct vendor research (catering, decorators, musicians, etc.).
- Negotiate contracts with vendors to secure optimal terms.
- Oversee event setup, decor, and the cleanup process.
- Monitor event logistics including attendance, budget, and timelines.

Qualifications:
- Education: High School Diploma or GED.
- Experience: At least 2 years in a relevant role, with a preference for experience in personal event coordination.
- Technical Skills: Proficient in MS365 Power Platform.

Additional Requirements:
- Successful completion of a criminal history check and tuberculosis (TB) test.
- Reliable transportation and a valid driver's license.
- A safe driving record is essential for those using personal vehicles for work-related tasks.
- Compliance with health certification requirements, including CPR, First Aid, and Bloodborne Pathogens within the first month of employment.
- Proof of COVID-19 vaccination is mandatory.

Knowledge, Skills, and Abilities:
- Ability to engage with diverse populations in a culturally sensitive manner.
- Commitment to the principles of diversity, equity, and inclusion.
- Strong alignment with the mission and values of Friends of Youth.
- Excellent communication skills, both verbal and written.
- Capacity to collaborate effectively across various departments.
- Exceptional organizational and time-management skills.
- Ability to prioritize tasks and adapt to changing circumstances.
- Willingness to travel to multiple locations as needed.
- Proficient in Microsoft Office applications.

Benefits:
- Generous time off policy including vacation days, paid sick leave, and holidays.
- Comprehensive health insurance options including medical, dental, and vision coverage.
- Retirement plan with employer matching contributions.
- Employee Assistance Program and flexible spending accounts.

Friends of Youth is dedicated to fostering an equitable and inclusive workplace, serving as an equal opportunity employer that values and celebrates the diverse identities and cultures of our clients and colleagues.