Financial Operations Specialist
2 weeks ago
We are seeking a Financial Operations Specialist to become a vital part of our organization. Your primary duties will encompass gathering information, calculating expenses, and generating billing statements.
Key Responsibilities:- Produce Bi-Weekly Payroll Hours Report from Timeclock
- Input vendor invoices into QuickBooks and arrange payments
- Record transactions from bank statements that have not been previously documented
- Log quarterly credit card expenditures and apply payments to accounts
- Manage new employee documentation and establish new employee folders
- Procure uniforms for all staff members
- Digitally archive all vendor materials into electronic files
- Create weekly sales, accounts receivable, installation reports, and visual data representations
- Update vehicle insurance, licensing, and toll information for each company vehicle
- Collect payments from technicians and sales personnel and apply them to invoices in QuickBooks
- Prepare weekly bank deposits
- Conduct monthly bank reconciliations
- Input payroll data into QuickBooks
- Communicate with clients regarding invoice payments
- Compile monthly sales tax reports and submit them to the state online
- Maintain precise records in accordance with company protocols
- Execute various office tasks as needed
- Assist with incoming deliveries and other administrative duties
- Minimum of 3 years of demonstrable QuickBooks experience
- At least 3 years of experience in billing, finance, or related fields
- Proficient in data entry
- Familiarity with standard accounting practices
- Capability to prioritize tasks and manage multiple responsibilities
- Comprehension of financial statements
Join our expanding firm that emphasizes exceptional customer service and fosters individual development within the organization.
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