Chief Financial and Administrative Officer

2 days ago

Portland, Oregon, United States Global Impact Investing Network Full time
Job Title: Chief Financial and Administrative Officer

The Lemelson Foundation is seeking a highly skilled and experienced Chief Financial and Administrative Officer to lead our financial, administrative, and operations functions. As a key member of our senior leadership team, you will be responsible for ensuring the financial and business practices of our $400 million in assets and $30 million in annual budget are efficient and support our mission.

Key Responsibilities:
  • Lead and manage all financial, administrative, and operations aspects of the Foundation.
  • Partner with the Executive Director to leverage effective finance and data systems, conduct finance and operations analysis, and help sustain a high-performing, collaborative, and values-driven culture across the Foundation.
  • Ensure compliance with industry practices and regulations, coordinating tax return preparation with staff, tax accountants, investment managers, and legal counsel.
  • Develop and implement financial planning, including budgets, tax planning, forecasts, and financial projections, ensuring alignment with the Foundation's five percent grant payout requirement.
  • Oversee accounting, auditing, budgeting, and financial reporting for all Foundation activities, while supervising the Finance & Grants Accountant.
  • Manage investment documentation, tax treatment, and compliance with policies, while collaborating with the Executive Director and legal counsel on implementing Board-approved investment decisions and presenting recommendations to the Board of Directors.
  • Provide oversight of grants management operations and supervise the Grants Manager, ensuring compliance with Foundation policies and proper documentation of grant agreements and contracts.
  • Lead the Foundation's Program-Related Investment (PRI) process, partnering with program leads to source, review, and manage PRIs, ensuring compliance with international investment policies and maintaining up-to-date documentation.
  • Monitor financial performance of PRIs, including tracking interest, repayments, and financial covenants, while staying informed of best practices through research and participation in professional conferences.
  • Ensure compliance with international tax regulations relevant to PRIs, including understanding cross-border tax implications, withholding requirements, and reporting obligations.
  • Lead the strategic vision, planning, and development of all IT systems and applications, ensuring seamless technology support and productivity for staff while staying current with emerging technologies.
  • Manage IT operations with support of managed services provider, including coordination with system leads, cybersecurity policies, and user training, while serving as Systems Administrator for core IT platforms.
  • Lead all HR functions, including hiring, performance management, training, compensation, and benefits in collaboration with HR consultants.
  • Maintain and update employee policies and procedures, ensuring compliance with legal standards and HR best practices in the philanthropic sector.
  • Oversee office lease agreements, tenant improvements, and facility-related communications, ensuring smooth management of the Foundation's workspace.
  • Manage service contracts for office equipment, telecommunications, and annual insurance coverage, including commercial liability and directors' & officers' liability insurance.
  • Supervise and guide the Learning Officer, ensuring the development and implementation of evaluation frameworks that align with the Foundation's mission and strategic goals.
  • Foster a culture of continuous learning by using evaluation data to inform decision-making and improve the effectiveness of programs and initiatives.
  • Supervise the Communications Officer, providing general oversight and support to ensure alignment with the Foundation's communications strategy.
  • Ensure consistency and accuracy in external communications, while managing high-level oversight of public relations, media, and brand representation consultants.
Requirements:
  • Bachelor's degree and a minimum of ten years of relevant experience in administrative and financial management, or a combination of education and relevant experience required; CPA preferred but not required.
  • Strong business acumen and analytical skills; demonstrated experience analyzing financial and operational data, deep knowledge of not-for-profit and/or foundation accounting.
  • Highly advanced critical thinking and expert problem-solving skills to develop and apply innovative solutions.
  • A strong personal interest in working in an organization committed to equity and justice.
  • Demonstrated knowledge of best practices employed in finance, HR, and office operations.
  • Knowledgeable in compliance requirements for international investments and tax management, ensuring adherence to regulations.
  • Experience identifying and implementing new systems, platforms, and processes that result in greater efficiency and innovation.
  • Proficiency with financial management software.
  • Superior organizational skills, with an ability to work independently, meet deadlines, exercise sound judgment, discretion, and initiative in coordinating and overseeing the work of others.
  • Ability both to think strategically and to initiate and manage multiple projects from inception to completion.
  • Experience providing direct support and presentations to a Board of Directors.
  • Advanced leadership skills in the context of a small organization or unit where all employees are directly engaged in core operational or business functions.
  • Proven people manager with a strong track record of coaching, empowering, and developing staff and supporting an equitable and inclusive culture.
  • Exceptional interpersonal communication and presentation skills with the ability to motivate, influence, and persuade; ability to interact with all members of the organization in ways that enhance understanding, respect, cooperation, and problem solving.
What We Offer:
  • A highly competitive salary range of $250,000-$275,000, commensurate with experience.
  • An exceptionally generous benefits package including fully paid health care coverage for employees and dependents, a 401(k) plan with a generous employer match, and 20 paid vacation days per calendar year during the first year of employment, increasing over time.
  • Relocation assistance will be provided should the successful candidate reside outside the Portland, Oregon, area.

The Lemelson Foundation is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and equitable work environment that values and respects the contributions of all employees. If you are a motivated and experienced professional looking to make a meaningful impact, please submit your application through the Good Citizen platform.

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