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Property Management Assistant

2 months ago

San Antonio, Texas, United States EmploYou, LLC Full time
Job Overview

The Assistant Property Manager plays a vital role in assisting the Property Manager and Building Engineers with various tasks related to tenant and facility requirements. This position requires collaboration with different departments within the company and demands a high level of professionalism and a positive demeanor. A solid understanding of building management principles is essential. The role is detail-oriented and necessitates strong organizational capabilities while focusing on solutions.


Essential Qualifications
  • High School Diploma or equivalent
  • 1-3 years of relevant experience
  • Proficiency in Microsoft Office Suite
  • Valid Texas Driver License with a satisfactory driving record

Key Responsibilities
  • Review, code, and authorize invoices; assist in processing rent payments and deposits; conduct rent collection as necessary; manage tenant bill backs.
  • Foster positive tenant relationships by addressing inquiries via phone, email, and in-person, including move-ins, move-outs, work orders, and other concerns, while aligning with the Owner's objectives and lease agreements.
  • Provide notary services and assist with access cards, keys, and parking assignments.
  • Aid in updating rent rolls, processing expense reimbursements for staff, and managing tenant and vendor communications; organize tenant events; maintain tenant portals; oversee electronic building directories; procure office supplies; manage work order systems and other electronic systems.
  • Ensure tenants' and vendors' Certificates of Insurance are current and obtain/update Certificates of Occupancy as required. Maintain building and engineering permits.
  • Stay informed of deadlines; utilize calendars for scheduling meetings and ensuring building contracts are up to date.
  • Create and maintain tenant lease files and building documentation; order necessary signage.
  • Coordinate emergency protocols, including on-call schedules and fire drills; remain available after hours and on weekends for emergency response.
  • Handle vendor-related issues and requests, including collecting bids, assessing performance, and awarding contracts as needed.
  • Supervise Security and Day Porter duties and performance.
  • Conduct property inspections for both interior and exterior, ensuring properties are well-maintained; schedule and oversee vendor work, assisting building engineers in tracking inspections and repairs, while identifying areas for improvement.
  • Support construction projects and tenant finish-outs as required.
  • Assist with budget preparation, estimates, reconciliations, and collection of tenant financials and reports.
  • Collaborate effectively with the Property Manager and other staff members, utilizing strong communication skills.
  • Process mileage and credit card reimbursements.
  • Perform additional duties and special projects as assigned.

The above description outlines the primary duties and responsibilities associated with this position. It should not be interpreted as an exhaustive list of all miscellaneous or incidental tasks that may be required on a daily basis.

The selected candidate will be subject to a criminal background check, education verification, and drug testing.

Equal Employment Opportunity Employer M/F/D/