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Healthcare Administrative Specialist

2 months ago

Tahlequah Oklahoma, United States Cherokee Nation Full time

Job Overview:
Provides essential administrative assistance to the designated administrative leader by delivering insights and reports pertinent to clinic or departmental operations.

Key Responsibilities:
Conducts studies on operational challenges and procedures, including organizational modifications, communication strategies, information flow, inventory management, and cost assessments. Collects and organizes data on issues or processes, including current operational methods. Evaluates the gathered information, formulates insights, and explores available solutions or alternative approaches. Compiles and documents the results of studies and formulates recommendations for the implementation of new systems, procedures, or organizational adjustments. Engages in the development of programs and special initiatives as assigned. Gathers information from records and reports to prepare special projects, reports, and analyses. Aids in the establishment of reporting systems. Maintains a central control system for departmental assignments. Coordinates and prepares committee meeting materials as required and disseminates information. Provides referral services to individuals, public inquiries, and Cherokee Nation Components. Issues and interprets operational policies. Reviews and responds to correspondence. Assists in the formulation of budgetary requirements and annual reports for the organization. Compiles, stores, and retrieves management data. Maintains records, files, and reports. Plans, develops, executes, and coordinates the administrative functions and projects for the division. Aids in the oversight and management of personnel, including reviewing health system policies and procedures applicable to staff. Assists in the evaluation of health system operational processes.

This includes the collection and coordination of operational data and metrics that can be utilized to create reports aimed at enhancing operational productivity and efficiency.

Supports research on innovative projects, including the development and execution of those initiatives as assigned. Aids in the review of internal and external referrals, correspondence, etc., and assists with responses. Participates in the assessment of the organizational budget, including the preparation and submission of the annual budget. Assists in the investigation and analysis of organizational issues requiring review, including aiding in the preparation of necessary reports and/or the formulation of action plans. Aids in planning and conducting meetings as assigned, which includes preparing meeting materials and presentations.

Contributes to the development of new administrative functions and supports the ongoing coordination and application of existing policies and procedures.

Ensures compliance with HIPAA regulations and confidentiality at all times, safeguarding all personal health information related to patient data.

Other responsibilities may be assigned.

SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities.

Qualifications:

EDUCATIONAL REQUIREMENT


Bachelor's degree from a four-year college or university; or six (6) years of relevant experience; or an equivalent combination of education and experience.


EXPERIENCE REQUIREMENT
Two (2) additional years of experience in a related field.

COMPUTER SKILLS
Proficiency in Database software; Internet software; Project Management software; Spreadsheet software; and Word Processing software is required.

CERTIFICATES, LICENSES, REGISTRATIONS


Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets Cherokee Nation underwriting standards.


OTHER QUALIFICATIONS


Employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA); or listed on the OIG's Cumulative Sanction Report; or listed on the GSA's List of Excluded Providers; or listed on the OIG's List of Excluded Individuals/Entities (LEIE).

Must be educated and compliant with HIPAA regulations; maintains strict confidentiality of client information.

PHYSICAL DEMANDS


While performing the duties of this position, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision.

WORK ENVIRONMENT
The noise level in the work environment is typically moderate.