Senior Executive Support Specialist
2 weeks ago
Join Randstad as a Senior Executive Support Specialist. This role involves providing exceptional administrative assistance to high-ranking executives, managing intricate scheduling, travel arrangements, and sensitive document handling. You will also be responsible for data reporting, vendor payments, and various office tasks.
Salary: $68,000 - $78,000 per year
Shift: First
Work Hours: 8 AM - 4 PM
Education: High School
Key Responsibilities:
- Uphold professionalism while delivering comprehensive office administration and support to senior management.
- Handle all company materials and proprietary information with utmost confidentiality, including managing appointments and personnel identification.
- Coordinate complex scheduling and calendar management, ensuring seamless information flow for senior executives.
- Oversee logistics for travel and events, including arranging technology, food and beverages, transportation, and accommodations.
- Prepare and manage detailed documents, data, and lists for external legal counsel, agencies, clients, and preferred vendors.
- Compile and organize data from various sources to create regular and ad-hoc reports. Maintain databases and spreadsheets for data analysis, correcting errors as necessary.
- Ensure timely processing and record-keeping of vendor invoices and company transactions.
- Provide general administrative and office support as needed.
- Draft, update, and maintain standardized correspondence, including agreements, information requests, meeting minutes, and board resolutions.
- Conflict Resolution
- Multi-tasking
- Creating Presentations
- Microsoft Office Proficiency
- Organizational Skills
- Scheduling Appointments
- Maintaining Calendars
- Handling Confidential Information
- Years of Experience: 4 years
- Experience Level: Experienced
Randstad is an Equal Opportunity Employer, welcoming applicants from all backgrounds. We strive to ensure our hiring and interview processes are accessible to all candidates.
Compensation for successful candidates will be determined based on various factors, including education, work experience, and specific job duties. Randstad also offers a comprehensive benefits package, including health coverage, an incentive program, and 401K contributions, subject to eligibility.
This position is open for applications.
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