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Senior Office Coordinator

2 months ago

Coral Gables, Florida, United States University of Miami Full time

Current Employees:

If you are currently employed at the University of Miami, please log in to Workday to utilize the internal application process. For guidance on applying for faculty or staff positions through the Career worklet, please refer to the appropriate resources.

The Senior Office Coordinator is responsible for a range of clerical tasks and administrative support activities to ensure the smooth functioning of the assigned department(s).

CORE JOB FUNCTIONS

Assists department leadership with daily administrative responsibilities. Gathers, reviews, and analyzes complex and/or confidential information, preparing reports, charts, budgets, and other presentation materials. Responds to or directs non-routine, priority, or confidential inquiries from both internal and external sources on behalf of department leadership. Organizes meetings and takes detailed minutes as required. Answers phone calls, providing information to callers or connecting them with the appropriate personnel. Manages appointment scheduling and calendar updates. Arranges travel and accommodations for department leadership and staff as necessary. Composes and types correspondence, including informative materials; develops spreadsheets and presentations. Welcomes and provides general assistance to visitors. Complies with University and departmental policies and procedures while safeguarding University assets.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent required; Bachelor's degree preferred.

Certification and Licensing:

Not Applicable

Experience:

A minimum of 3 years of relevant experience is required.

Knowledge, Skills, and Attitudes:

  • General understanding of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports, and correspondence
  • Effective communication skills in both oral and written forms
  • Ability to foster effective interpersonal relationships
  • Capability to handle confidential information with discretion
  • Attention to detail and accuracy in completing assignments
  • Proficiency in computer software applications (e.g., Microsoft Office)

DEPARTMENT ADDENDUM

Department Specific Functions

Facilitates the faculty recruitment process for the School of Nursing and Health Studies. Coordinates job postings with the Manager of Academic Affairs. Assists in tracking applications for open faculty positions. Schedules interviews for the search committee and candidates. Coordinates travel arrangements for faculty candidates visiting for interviews (including hotel bookings and flights). Updates candidate statuses in Workday e-Recruiting and follows up with the committee as necessary. Sends communications to candidates according to e-Recruiting stages.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click for additional information.

Job Status:

Full time

Employee Type:

Temporary

Pay Grade:

A5