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Civil Litigation Administrative Coordinator

2 months ago

Cincinnati, Ohio, United States Aspen Careers, LLC Full time

Aspen Careers is collaborating with a prominent law firm in search of a dedicated legal administrative professional who embodies a strong work ethic to thrive in a collaborative atmosphere alongside colleagues who take pride in their contributions.

Position Title – Civil Litigation Administrative Coordinator

Company Overview:

  • Established in the 1800s, this firm has expanded to eight locations and employs nearly 200 attorneys.
  • Recognized nationally for exceptional client service, the firm is a leader in fostering client relationships.
  • The organization has achieved Mansfield Rule Certification Plus status for the second consecutive year.

Employee Benefits and Features:

  • Supportive and positive workplace culture.
  • Open communication with firm leadership.
  • Diverse and engaging job responsibilities.
  • Comprehensive health, dental, and vision coverage.
  • Short-term and long-term disability options.
  • Generous paid time off program.

Key Responsibilities:

  • Document Management : Prepares and modifies various legal documents, transcribes dictation, and manages copying, faxing, and scanning tasks.
  • Scheduling and Travel Coordination : Oversees calendars, organizes meetings and appointments, and coordinates travel arrangements as necessary.
  • Client Engagement : Aids in nurturing client relationships, assists in meeting preparations, and maintains accurate client records.
  • File Organization : Familiar with filing protocols, processes documentation for new client files, and ensures current files are maintained and organized.
  • Administrative Support : Records time for timekeepers, drafts transmittal letters for billing, and prepares expense reports.
  • Team Collaboration : Supports fellow legal administrative professionals and undertakes additional tasks to enhance team efforts and client service.

Required Qualifications:

  • Minimum of three years of experience in a similar role.
  • Bachelor's degree or at least five years of relevant work experience as a legal administrative assistant.
  • Proficient in Microsoft Office Suite and legal docketing software.
  • Exceptional organizational abilities.
  • Strong interpersonal skills; capable of clear and accurate communication; maintains a professional appearance and demeanor.

For more information about our available positions, please visit our website.