Sales Support Specialist

2 weeks ago


New York, New York, United States IHMS LLC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Sales Support Specialist to join our IHMS LLC. team. The successful candidate will provide administrative support to the Director of Sales and Marketing and Sales team, ensuring seamless day-to-day operations in the Sales office.

Key Responsibilities
  • Provide administrative support to the Director of Sales and Marketing and Sales team
  • Assist with general administrative duties, correspondence, database, account profile and file maintenance
  • Coordinate sales appointment scheduling and provide support in Opera and Delphi systems
  • Respond to clients as needed and coordinate reservations and guest relations needs for Sales clients
  • Handle small groups inquiries from proposal to contracting
  • Develop and maintain relationships with our clients
  • Assist the Sales team with proposals, contracts, presentations and sales calls
  • Collate, prepare and submit monthly reports to DOSM for final review
  • Handle and coordinate all follow up correspondence and respond to all incoming inquiries
  • Assist with managing the day to day operations in the Sales office
  • Assist in organizing sales events, road shows, and company functions
  • Attend client events when requested if needed
  • Assist in the completion of spreadsheets, and the creation of PowerPoint presentations
  • Handle telephone inquiries and/or direct them to the appropriate person
  • Coordinate travel and sales itineraries
  • Conduct site inspections for key accounts when necessary
  • Qualify group sales leads and manage sales process for small groups
  • Weekly sales meeting minutes
  • Maintenance of sales related collateral-brochures, giveaways, holiday gifts and blitzes
  • Special projects
Requirements
  • A minimum of two years of experience in a Sales Office capacity
  • Bachelor's degree, a concentration in hospitality a plus
  • Must be computer savvy, experience with Microsoft suite
  • Good time management and problem-solving skills
  • Excellent verbal and written communications skills
  • Complete other duties as assigned
Physical Requirements

Position: *Prolonged periods sitting at a desk and working on a computer

Force: * Must be able to lift up to 15 pounds at times

JOB LOCATION: On-Site Only


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