Human Resources and Administrative Assistant

1 month ago

Sacramento, California, United States HUMBOLDT PACIFIC LLC Full time
Job Title: Human Resources and Administrative Assistant

We are seeking a highly organized and detail-oriented Human Resources and Administrative Assistant to join our team at Humboldt Pacific LLC. As a key member of our Corporate Headquarters, you will provide administrative support to our HR and administrative departments, ensuring the smooth operation of our day-to-day activities.

Responsibilities:
  • Provide administrative support to the HR department, including data entry, clerical tasks, and communication with employees and departments.
  • Assist with recruitment processes, including posting job advertisements, screening applications, and arranging interviews.
  • Prepare and maintain personnel records, files, and correspondence.
  • Manage sensitive and confidential matters, including planning and protecting the security of information and data.
  • Respond to queries from managers, employees, and other agencies or departments.
  • Exercise individual judgment while dealing with potential or real troubles on own initiative and bringing them to the Controller/CAO's attention.
  • Keep up on current issues and matters in the organization related to the HR department.
  • Assist in the administration and monitoring of new hire orientation programs.
  • Handle issues and inquiries during unavailability of the Controller and CAO.
  • Assist in the administration of driving, criminal, and drug screening record checks.
  • Maintain employee file records up-to-date by handling changes in employee status in a timely manner.
  • Ensure effective reception or proper approvals on forms and enter changes in the system.
  • Aid in hiring process activities such as posting jobs on job boards and maintaining accurate and current personnel records in Company HRIS - Zenefits.
  • Help in maintenance of employee directory and company organization charts.
  • Aid in monitoring employee performance evaluation schedules.
  • Interact with and supply information to employees, department heads, and job applicants.
  • Other duties as assigned.
Requirements:
  • Professional, highly ethical, and responsible.
  • Strict adherence to confidentiality.
  • Minimum of 3 years clerical experience.
  • High school diploma or equivalent required.
  • Associate Degree or higher desired.
  • Must be able to proficiently speak, read, write, and understand the English language.
  • Excellent verbal and written communication skills – excellent spelling, sentence structure, and grammar.
  • Proficiency with Microsoft Office Suite of products.
  • Proficiency with researching information via the Internet.
  • Exceptional professional Email composition and communications.
  • Exceptional professional telephone communications skills.
  • Exceptional professional verbal and written communication skills.
  • Ability to type minimum of 50 wpm.
  • Proficiency with use of facsimiles, copiers, scanners, and 10-Key.
  • Ability to quickly self-learn new software programs.
  • Ability to perform required tasks without supervision.
  • Willingness to self-advance through enrollment in available learning platforms.
  • Knowledge of general accounting procedures a plus.
  • Proficiency in Microsoft Suite of Products.
  • Proficiency in QuickBooks.
  • Proficiency in data entry.
  • Knowledge of Prophesy software a plus.
  • Attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Excellent problem-solving skills.
  • Quick and responsible decision-making skills.
  • Good judgment and confidentiality standards.
  • Good information management skills.
  • Knowledge of computers and other office equipment.
  • Ability to manage numerous tasks simultaneously, accurately, and according to priority.
  • Ability to remain flexible within a highly changing environment and still deliver on deadlines.

Working conditions are normal for an office environment. Must be able to remain in a stationary position an average of 50% of working hours. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Disclaimer: These job descriptions are intended to describe the general nature and level of work being performed by an employee filling these positions. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. NOTHING HEREIN IS OFFERED, INTENDED, OR SHALL EVER BE CONSTRUED AS A CONTRACT OF EMPLOYMENT.

THIS APPLICATION IS NOT AN EMPLOYMENT CONTRACT but is merely intended to evaluate suitability for employment. It is our policy to provide equal opportunity for employment to all qualified persons without discrimination on the basis of sex, race, color, religion, age, marital status, national origin, citizenship, disability, veteran status, or any other status protected under state or federal law. It is also our policy to conduct pre-employment drug screenings and full background checks upon offer of employment and before employment and any training begins. If a job offer is made, employment will be contingent upon successful completion of a pre-employment drug screen and satisfactory background check.

EQUAL OPPORTUNITY EMPLOYER (EOE) STATEMENT
We value the diverse backgrounds of our people.
At Humboldt Pacific, LLC we work to create an open atmosphere of trust, honesty, and respect. Harassment or discrimination of any kind – including that involving race, color, religion, gender, age, national origin, citizenship, mental or physical disabilities, sexual orientation, veteran status, or any other similarly protected status – is unacceptable. This principle applies to all aspects of employment, including recruitment, hiring, placement, transfer, promotion, layoff, recall, termination, and other terms and conditions of employment.

We recruit, process, and assign all applicants on the basis of their qualifications for the particular job, and we do so without regard to any factor unrelated to their ability to fulfill job requirements. Humboldt Pacific, LLC will only accept customer requests for temporary or permanent help that meets our standards.

To comply with applicable laws and ensure equal employment opportunities to qualified individuals with a disability, we will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee, unless undue hardship would result.

Our company further recognizes that the effective application of a policy of merit employment involves more than just policy statement and will, therefore, Humboldt Pacific, LLC undertakes a program of affirmative action to make known that equal employment opportunities are available on the basis of individual merit and to encourage all persons to seek employment with our company and to strive for advancement on this basis.

  • Human Resources Administrator

    1 month ago

    Sacramento, California, United States Department of Water Resources Full time

    Job SummaryThe Department of Water Resources is seeking a highly skilled and experienced Staff Services Manager to join our team. As a key member of our payroll and benefits unit, you will be responsible for supervising, planning, organizing, and directing the day-to-day personnel, payroll, and benefit activities.Key ResponsibilitiesSupervise and train staff...

  • Legal Assistant

    1 month ago

    Sacramento, California, United States Department of Human Resources Full time

    Job SummaryThe Department of Human Resources is seeking a highly skilled and detail-oriented Legal Assistant to join our team in the Legal Division. As a Legal Assistant, you will play a critical role in supporting our team of Labor and Employment Attorneys by providing administrative assistance, conducting research, and preparing documents.Key...

  • Human Resource Administrative Assistant

    2 days ago

    Sacramento, California, United States Psynergy Programs, Inc. Full time

    About the RolePsynergy Programs, Inc. is seeking a highly skilled and motivated Human Resource Administrative Assistant to join our team. As a key member of our HR department, you will be responsible for providing administrative support to our HR team, ensuring the smooth operation of the department, and maintaining vital employee records.Key...

  • Human Resources Assistant

    3 days ago

    Sacramento, California, United States Sacramento Society For The Prevention of Cruelty Full time

    Job Title: Human Resources Administrative AssistantJoin the Sacramento SPCA team as a Human Resources Administrative Assistant and contribute to the organization's mission to provide a safe and nurturing environment for animals in need.Job Summary:The Human Resources Administrative Assistant is responsible for providing administrative support to the HR...

  • Human Resources Assistant

    3 days ago

    Sacramento, California, United States Sacramento Society For The Prevention of Cruelty Full time

    Job Title: Human Resources Administrative AssistantJob Summary:The Sacramento SPCA is seeking a highly organized and detail-oriented Human Resources Administrative Assistant to support the HR Team in various functional areas, including retention, onboarding/offboarding, safety, and recruitment. This role will provide administrative support to the Volunteer...

  • Human Resources Assistant

    2 days ago

    Sacramento, California, United States Army National Guard Units Full time

    Job SummaryThis position provides human resources services to technicians and Active Guard Reserves (AGRs) in an Army National Guard (ARNG) or Air National Guard (ANG) organization/unit.Key ResponsibilitiesProvide technical support on human resources matters to line supervisors, managers, technicians, and AGR members at the base or unit organizational...

  • Human Resources Director

    3 days ago

    Sacramento, California, United States University Enterprises Full time

    Job SummaryWe are seeking a highly experienced and skilled Human Resources Director to lead our Human Resources team at University Enterprises, Inc. The successful candidate will be responsible for directing, managing, and supervising the Human Resource management functions of the organization, including employment, compensation, benefits, employee...

  • Human Resources Assistant

    3 days ago

    Sacramento, California, United States Army National Guard Units Full time

    Job SummaryThis Human Resources Assistant position is located in an Army National Guard (ARNG) or Air National Guard (ANG) organization/unit and is part of the CA USPFO Army.ResponsibilitiesProvide human resources services to technicians and Active Guard Reserves (AGRs).Assist line supervisors, managers, technicians, and AGR members at the base or unit...

  • Legal Assistant

    2 weeks ago

    Sacramento, California, United States Department of Human Resources Full time

    Job Title: Legal AssistantJob Summary:We are seeking a highly motivated and organized Legal Assistant to join our team in the Department of Human Resources. The successful candidate will provide administrative support to our Labor and Employment Attorneys, assisting with daily operations and furthering their professional experience.Key...

  • Director of Human Resources

    2 weeks ago

    Sacramento, California, United States Csuaoa Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Human Resources to join our team at University Enterprises, Inc. (UEI). As a key member of our leadership team, you will be responsible for developing and implementing HR strategies that align with our organizational goals and objectives.Key ResponsibilitiesDevelop and implement HR...

  • Human Resources Coordinator

    2 days ago

    Sacramento, California, United States IPEM SOLUTIONS INC Full time

    We are seeking a highly skilled and motivated Human Resource Assistant to join our team at IPEM SOLUTIONS INC.Job Summary:As a Junior Human Resource Assistant, you will be responsible for providing administrative support to our HR team. This includes tasks such as preparing documents, maintaining records, and coordinating with other departments.Key...

  • Human Resources Generalist

    3 days ago

    Sacramento, California, United States LSG Sky Chefs Full time

    About LSG Sky ChefsLSG Sky Chefs is a leading airline catering and hospitality provider, renowned for its exceptional reputation and innovative approach in the industry. As a committed employer, we strive for excellence and innovation, driven by the dedication and expertise of our talented employees. Our team members are the heart and soul of our success,...

  • Human Resources Director

    3 days ago

    Sacramento, California, United States ETR Full time

    About the RoleWe are seeking a highly skilled and experienced Human Resources Director to join our team at ETR. As a key member of our leadership team, you will be responsible for advancing human resources at ETR by championing science, supporting health equity, and developing a mission-centered workforce.Key ResponsibilitiesCollaborate with the Chief People...

  • Human Resources Specialist

    4 weeks ago

    Sacramento, California, United States ZephyrTech Full time

    Human Resources Administrator (m/f/d) RoleZephyrTech is seeking a skilled Human Resources Administrator to join their team of around 160 employees.The ideal candidate will have a focus on payroll accounting and be able to provide first-class consulting and support to colleagues.Main responsibilities include:Executing monthly payroll accounting with accuracy...

  • Human Resources Director

    2 days ago

    Sacramento, California, United States SACRAMENTO BLACK CHAMBER OF COMMERCE Full time

    Job SummaryWe are seeking a highly skilled and experienced Human Resources professional to join our team at the Sacramento Black Chamber of Commerce. As our Human Resources Director, you will be responsible for leading the development and implementation of HR strategies and initiatives that align with our organization's goals and objectives.Key...

  • Human Resources Manager

    3 weeks ago

    Sacramento, California, United States Insight Global Full time

    Job Title: Human Resources ManagerInsight Global is seeking a Human Resources Manager to support all general areas of Human Resources. Responsibilities include managing turnover, recruiting, payroll and benefits administration, and driving positive employee relations. The successful candidate will work alongside the HR Manager II and report to the Senior HR...

  • Human Resources Manager

    2 days ago

    Sacramento, California, United States Cooperative Agricultural Support Services Full time

    Job Title: Human Resources ManagerJob Summary:We are seeking a highly skilled and experienced Human Resources Manager to join our team at Cooperative Agricultural Support Services. The successful candidate will be responsible for overseeing the day-to-day operations of the Human Resources Department, developing and implementing policies and priorities, and...

  • Human Resources Director

    1 month ago

    Sacramento, California, United States The Planet Group Full time

    The Planet Group is seeking a Human Resources Manager to support all general areas of Human Resources. Responsibilities include managing turnover, recruiting, payroll and benefits administration, and fostering positive employee relations.Key Responsibilities:* Manage turnover and develop strategies to improve employee retention* Recruit and hire top talent...

  • Human Resources Manager

    3 weeks ago

    Sacramento, California, United States The Planet Group Full time

    Job Title: Human Resources ManagerJob Summary:The Planet Group is seeking a Human Resources Manager to support all general areas of Human Resources. This role will be responsible for managing turnover, recruiting, payroll and benefits administration, and fostering positive employee relations.Key Responsibilities:Manage employee onboarding and offboarding...

  • Human Resources Coordinator

    1 week ago

    Sacramento, California, United States Strategies to Empower People Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Clerk to provide administrative support to our HR team. The successful candidate will be responsible for filing, database entry, and other foundational tasks for our HR department.This is an entry-level office position that requires proficiency in Microsoft Excel and the ability...