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Construction Project Coordinator

2 months ago

Florida, United States Novi Recruiting Full time

Overview:

The role of the Project Manager is pivotal in overseeing the management, coordination, and financial performance of assigned projects from initiation to completion. This position requires a strong focus on budget adherence, scheduling, quality assurance, and safety standards, while ensuring all contractual obligations are met to achieve client satisfaction.

Key Responsibilities:

  • Serve as the primary contact for commercial construction projects, ensuring effective coordination among subcontractors, the Superintendent, and all project stakeholders.
  • Report directly to the Vice President of Construction or the designated Project Executive.
  • Act as the main liaison between the organization and Owners, Stakeholders, and Project Consultants.
  • Oversee financial management of projects, including budgeting, forecasting, and financial reporting.
  • Encourage a collaborative team environment to boost productivity and project success.
  • Engage actively in the Preconstruction Phase, contributing to bid package preparation, proposal development, and bid evaluation.
  • Review and understand the Owner's Contract, maintaining accurate project logs and ensuring compliance with contractual obligations.
  • Develop and maintain project schedules in partnership with the Superintendent, ensuring timely updates and adherence to baseline approvals.
  • Assist in the selection, negotiation, and awarding of Subcontracts and Purchase Orders.
  • Prepare detailed Subcontractor Agreements and Purchase Orders, clearly outlining scopes of work.
  • Ensure timely execution of Subcontractor Bonds, Insurance, and Agreements prior to project commencement.
  • Manage the initial Owner Pay Application Package for approval and maintain accurate financial records throughout the project lifecycle.
  • Oversee Subcontractor Requisitions, including lien releases and project payroll.
  • Track and manage all Owner and Contract Notices to ensure compliance with project contracts.
  • Coordinate with the Superintendent in meetings with Authorities Having Jurisdiction and external agencies for permit applications and compliance.
  • Demonstrate expertise in construction practices, procedures, and standards.
  • Resolve drawing interpretation issues, conflicts, and errors efficiently.
  • Prepare and review field design change requisitions and 'as-built' drawings as necessary.
  • Document and distribute all essential project documentation, including status reports, punch lists, sketches, and material requirement calculations.
  • Verify completed work for compliance with applicable codes, drawings, and specifications.
  • Lead meetings with Owners, clients, or A/E representatives to coordinate design and construction efforts and monitor project progress.
  • Exhibit comprehensive knowledge of construction equipment, techniques, drawings, specifications, and building materials.
  • Participate in job walks, document findings, and prepare tracking reports.
  • Administer the company's quality control plan, documenting issues with weekly photos and reports, and proposing effective solutions.
  • Generate queries and reports using project management software to facilitate project management processes.
  • Review subcontractor compliance with QA/QC procedures and coordinate corrective actions as necessary.
  • Administer the company safety program, participate in safety inspections, and ensure full compliance with safety regulations.
  • Review all shop drawings and submittals to ensure compliance with project plans and specifications.
  • Attend meetings and accurately transcribe detailed meeting minutes.
  • Demonstrate proficiency in construction scheduling, logistics, and sequencing to effectively manage project timelines.
  • Administer the Project Change Order (PCO) process, identifying and managing potential change orders.
  • Manage the Owner Change Order Process, including Notice Provisions, RCO Submission, negotiations, and integration of changes.
  • Ensure efficient Project Close-out from Punch list management through Warranties, ensuring timely completion in line with contract requirements.
  • Oversee Subcontractor close-out procedures and manage the collection of Final Payments.

Qualifications:

  • Education: Bachelor's degree in Engineering, Construction Management, or a related field is required. Equivalent combinations of education and experience may be considered.
  • Experience: A minimum of four (4) years of project management experience in commercial construction is required.