Operations Coordinator
2 weeks ago
The Operations Coordinator will play a vital role in ensuring the efficient operation of the branch, supporting customer satisfaction, and driving profitability. This position requires strong administrative skills, excellent communication, and a collaborative mindset.
Key Responsibilities- Oversee accounts receivable processes and maintain local collection contacts to support centralized functions.
- Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion.
- Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research, and process citations.
- Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling, and other outside vendor support that is not maintenance related.
- Partner with Fleet Services and establish a collaborative relationship of local/centralized functions to support licensing, permitting, citations, and other fleet operations.
- Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing, and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
- Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem-solving and process improvement.
- Maintain District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.
- Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.
- High school diploma or equivalent required, degree preferred.
- Interpersonal and relationship-building skills with an ability to collaborate with branch team members.
- Competent written and verbal communication skills.
- 2 years+ experience in customer service financial administrative experience requirement.
- Agile and quick learner, enjoys collaborative projects and continuous education.
- Advanced computer skills including Microsoft Word, Excel, Outlook, and PowerPoint required.
- Regular, predictable, full attendance is an essential function of the job.
- Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
- The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
- The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
- While performing the duties of this job, the associate may be required to stand, walk, and sit.
Penske offers a competitive salary range of $37,900-$47,300 annually. Our excellent benefits plan keeps associates and their families happy, healthy, and secure. To learn more, visit our website. Penske is an Equal Opportunity Employer.
Job Category: Administrative
Job Function: Administrative Support
Job Family: General Administration
Address: 4469 Steelway Blvd North
Primary Location: US-NY-Liverpool
Employer: Penske Truck Leasing Co., L.P.
Req ID:
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