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Office Coordinator for Human Resources

2 months ago

New York, New York, United States HADASSAH ZIONIST ORG Full time
Job Overview

The role involves providing essential administrative assistance to the Human Resources division.


Key Responsibilities:

  • Oversee all office administrative functions, which include managing phone calls, processing incoming correspondence, scheduling meetings, and organizing departmental files and supplies.
  • Maintain the calendar for the Chief Human Resources Officer.
  • Address and redirect inquiries from staff, volunteers, and both internal and external callers.
  • Input and manage employee data within the HRIS system.
  • Handle vendor billing and invoice processing.
  • Responsible for the recruitment and onboarding of temporary staff, ensuring time sheet approvals and billing processes are completed.
  • Manage compliance with labor law postings within the organization.
  • Prepare documentation for various audits as required.
  • Perform additional tasks as assigned.

Qualifications and Skills:

  • Bachelor's Degree with 1-3 years of relevant experience or equivalent.
  • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Familiarity with database systems, preferably ADP Workforce Now.
  • Strong attention to detail.
  • Ability to juggle multiple projects and prioritize effectively.
  • Professional communication skills, particularly over the phone.
  • Capable of working tactfully and efficiently with a diverse range of personalities.
  • Maintain strict confidentiality in all HR-related matters.

Benefits Offered:

  • Comprehensive Benefits: Eligible employees receive excellent medical, dental, and vision coverage, along with short and long-term disability and life insurance.
  • Retirement Options: Hadassah offers a defined contribution retirement plan and tax-deferred annuity for qualifying employees, including a generous matching contribution.
  • Paid Time Off: A generous allocation of vacation and sick days is provided, along with early closing on Fridays and observance of Jewish and secular holidays.
  • Flexible Work Arrangement: Employees typically work two days in the office and three days remotely, though this may vary by location.