Administrative Coordinator
4 weeks ago
The Administrative Specialist provides general administrative support to the Deans' Office. This role involves working closely with the Associate Dean of Student Life and Class Deans to facilitate efficient, accurate, and customer-friendly communications and interactions with internal and external customers. The successful candidate will be responsible for managing calendars, drafting and editing correspondence, and assisting with budget management. Additionally, they will develop and maintain databases, attend meetings, and keep minutes as assigned. This is a dynamic role that requires strong organizational and time management skills, as well as the ability to work collaboratively with others and maintain confidentiality.
Key Responsibilities
* Provide administrative support to the Associate Dean of Student Life and Class Deans
* Facilitate efficient, accurate, and customer-friendly communications and interactions with internal and external customers
* Manage calendars for those in the Deans' Office
* Draft and edit correspondence as requested
* Assist with budget management
* Develop and maintain databases
* Attend meetings and keep minutes as assigned
Requirements
* Bachelor's degree or equivalent in experience preferred
* Ability to work collaboratively with others in the Deans' Office and other offices
* Ability to work well with high school-aged students
* Strong organizational and time management skills
* Ability to maintain confidentiality and handle sensitive information
Preferred Skills
* Proficient in Microsoft Office, Excel, and Word
* Experience with Google applications and database management
* Strong communication and customer service skills
* Ability to work independently and as part of a team
Work Environment
The Administrative Specialist will work in an office environment with periodic high volume use by students and others. The successful candidate must be able to remain stationary to perform computer-related tasks and possess mobility to perform other essential responsibilities, such as traversing the campus during events. This is a full-time position that requires a flexible schedule, including occasional overtime. The Hotchkiss School is an equal-opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities.
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