Payroll Supervisor
2 weeks ago
This role provides leadership to the payroll team to ensure timely and accurate payment and reporting for a multi-state payroll and special payrolls such as severance pay and some bonuses. The position reviews metrics and audit controls for compliance and works closely with other teams within the Payroll department and across the organization. The Payroll Supervisor participates in year-end Payroll functions and exercises knowledge of Payroll tax and law in daily work.
Key Responsibilities- Oversee the daily operation of payroll according to established written processes, procedures, and standards, including large bonus processing and year-end reporting.
- Ensure that all deadlines are met, including the processing and review of established audit reports and coordination with the Payroll Support Team for system maintenance and schedules.
- Enforce cut-off time for payroll processing.
- Review payroll protocols and procedures, including manual checks, on-cycle payroll processing, and time clock records.
- Work with the Payroll Support Team on biweekly Processing Worksheets and SOX documents.
- Ensure appropriate backup documentation for biweekly payroll by the processing division.
- Train and implement process improvements for the Payroll Coordinators.
- Recommend changes to create efficiencies and enhance performance of the Payroll Department to Manager and/or Director.
- Develop and maintain close relationships and open communication with all areas of payroll and field locations.
- Perform random reviews for adherence to coordinator desk organization and maintenance with special emphasis on department standards, capturing metrics, and providing feedback.
- Develop, research, and maintain current knowledge of regulatory issues affecting Payroll.
- Other duties as assigned.
- Limited travel as needed.
- Provide leadership to direct reports.
- Know, understand, implement, follow, and communicate to teammates all employment policies and procedures, awards, and other opportunities within the company and foster a positive work environment.
- Ensure all employment processes are completed timely and in compliance with policy and any applicable laws, including but not limited to ePCNs, Performance Development Reviews, teammate personnel file maintained, etc.
- Facilitate teammate development.
- Maintain familiarity with and communicate to teammates programs impacting teammates.
- Manage all teammate employment activity, including but not limited to hiring, promoting, job performance, evaluations, and disciplinary actions with appropriate approvals as required.
- Report performance metrics to Payroll Manager.
- Address teammate relations issues appropriately and escalate to Manager as necessary.
- Provide work direction for department teammates.
- Understand basic wage and hour laws, federal, state, and local laws and regulations, and legislation affecting employment.
- Review and approve time cards of direct reports for biweekly payroll.
- Develop and conduct educational programs to keep teammates up-to-date on policies, new laws, and regulations impacting work, and other information necessary to maintain teammates' knowledge of department processes and goals.
- Maintain and communicate facility emergency management programs and ability to act swiftly, confidently in an emergency.
- High school diploma or equivalent required.
- Bachelor's degree in related area preferred.
- Minimum of three (3) years' payroll experience in a multi-state, multi-EIN environment required, including:
- Demonstrated ability to apply relevant laws and processes accurately and with sound judgment in varying situations.
- Demonstrated working knowledge of payroll, processes, procedures, systems in a high-volume, fast-paced, production environment.
- Demonstrated ability to maintain compliance with payroll laws and regulations regarding taxation, garnishments, overtime, etc.
- CPP (Certified Payroll Professional) designation preferred.
- Two (2) to four (4) years payroll and supervisory related experience required.
- Intermediate computer skills and proficiency in MS Word and Outlook required; intermediate proficiency in large-scale electronic payroll system required; Workday experience preferred; PeopleNet experience preferred; advanced skills and proficiency in MS Excel required; basic proficiency in PowerPoint strongly preferred.
- Experience with process flow redesign/improvements.
- Ability to meet goals individually and in a teammate environment.
- Demonstrated aptitude for effective delegation and coordination skills.
- Proven ability to motivate others in order to achieve tasks and goals.
- Demonstrated aptitude to effectively handle teammate interpersonal situations.
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