Administrative Support Specialist
3 weeks ago
About the Role
We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our Quality, Regulatory and Product Safety leadership team. As an Executive Assistant at Kimberly-Clark, you will be responsible for ensuring the smooth operation of the business by providing a broad range of skilled and confidential administrative support.
Key Responsibilities
- Prepare for department, staff, and other meetings, including creating agendas, preparing meeting materials, and scheduling conference space.
- Provide audit support, including logistics, meal arrangements, and communication.
- Manage email, including flagging high-priority items and identifying upcoming deadlines.
- Reconcile corporate credit cards and manage expense reports.
- Manage purchase orders and requisitions with external suppliers and vendors.
- Support travel scheduling and itinerary creation.
- Maintain department email distribution lists and update SharePoint sites.
- Receive, sort, and distribute incoming mail and faxes.
- Send organizational announcements on behalf of leaders.
About Us
Kimberly-Clark is a leading global consumer goods company with iconic brands like Huggies, Kleenex, and Cottonelle. We are committed to driving innovation, growth, and impact, and we are seeking talented professionals like you to join our team.
What We Offer
- A performance culture fueled by authentic caring.
- A commitment to sustainability, inclusion, wellbeing, and career development.
- Flexible work arrangements that empower you to have purposeful time in the office.
- A comprehensive benefits package, including medical, dental, and vision coverage.
- Opportunities for professional growth and development.
Requirements
- Associate's degree or equivalent years of experience.
- 5+ years of administrative support experience in a corporate environment.
- Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
- Proven ability to handle confidential information with discretion.
- Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders.
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