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Fleet Operations Coordinator

2 months ago

VersurLaunette, Hauts-de-France, United States Logistics Administrative Solutions Full time
Job Overview

Fleet Operations Coordinator

Logistics Administrative Solutions (LAS) specializes in providing comprehensive services in finance, recruitment, payroll, and training, along with safety protocols and procurement consolidation within the logistics and transportation sector.

The Fleet Operations Coordinator will engage in a diverse role that necessitates daily collaboration with LAS personnel and our Dedicated Carrier Providers (DCP). This position will act as the intermediary between the DCP and various external vendor partners to address their operational requirements. The selected candidate will be an integral part of the LAS team, contributing to our mission of delivering exceptional fleet management services for over 2,000 units of equipment across the nation.

The perfect candidate will exemplify our company's Core Values:

  • Exude Humble Confidence - We are skilled in our field, yet we remain open to learning.
  • Maintain Transparency and Respect - We communicate necessary information in a considerate manner.
  • Embrace Challenges - We view setbacks as opportunities for growth.
  • Foster Team Unity - We achieve greater results through collaboration and consensus.
  • Honor Commitments - We fulfill our promises.
  • Commit to Service Excellence - We are dedicated, diligent professionals who deliver outstanding service to our clients and each other.
  • Prioritize Safety - We place the safety of our team and clients above all else.
  • Pursue Operational Excellence - We are committed to a culture of continuous improvement, enhancing quality and efficiency.

Key Responsibilities:

Fleet Management Duties:

  1. Deliver fleet management services to DCPs based on assigned regions.
  2. Support DCPs in overseeing their daily maintenance operations, including invoice verification, compliance monitoring, and repair scheduling.
  3. Assist in developing Standard Operating Procedures (SOPs) that enable DCPs to manage equipment maintenance effectively.
  4. Maintain partnerships with national vendors that provide essential maintenance and repair services.
  5. Conduct ongoing assessments of DCP preventive maintenance and fleet performance metrics.
  6. Help DCPs manage all relevant cost categories efficiently.
  7. Assist in planning DCP equipment activities aimed at cost reduction.
  8. Build relationships with local maintenance and repair facilities.
  9. Establish strong connections with each DCP through daily communication and regular site visits, acting as the liaison between LAS and the client to resolve fleet-related issues.
  10. Support effective fleet management data analysis and system upkeep.

Fleet Administration Duties:

  1. Participate in weekly or bi-weekly vendor relationship calls.
  2. Engage in weekly equipment review discussions.
  3. Review invoices exceeding a predetermined threshold as set by the Department Lead.
  4. Assist with equipment orders and market reviews.
  5. Travel to dock locations to assess vendors outside the standard full-service lease model.
  6. Visit local vendor shops to evaluate significant repairs.
  7. Support DCPs with mileage compliance and equipment route adjustments.

Essential Competencies:

  1. Exceptional verbal and written communication skills across all organizational levels.
  2. Meticulous attention to detail.
  3. Ability to prioritize tasks effectively.
  4. Strong organizational skills.
  5. Collaborative team player.

Position Type / Expected Hours of Work:

This is a full-time role; typical working hours are Monday through Friday, from 7:00 a.m. to 6:00 p.m., averaging hours per week, with occasional evening or weekend work as required by business needs.


Travel Requirements:

This position necessitates approximately 25% travel.


Required Qualifications:

  1. Preferred candidates should possess a minimum of 2 years of prior fleet or shop experience.
  2. Knowledgeable in fleet service challenges and preventive maintenance compliance (3-5 years).
  3. Familiarity with fleet management systems.
  4. Proficient in Microsoft Office applications.
  5. Understanding of quality control processes, procedures, and relevant legal standards.
  6. Customer service-oriented mindset, capable of serving both internal and external clients.

EEO Statement:

Logistics Administrative Solutions is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment, regardless of race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Logistics Administrative Solutions adheres to applicable state and local laws governing nondiscrimination in employment in every location where the company operates. This policy encompasses all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Logistics Administrative Solutions strictly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Logistics Administrative Solutions team members to perform their job duties may result in disciplinary action, up to and including termination.


Additional Responsibilities:

This job description is not intended to cover an exhaustive list of activities, duties, or responsibilities required of the employee in this role. Duties, responsibilities, and activities may vary by location based on business needs and may change at any time with or without notice.