Administrative Clerk

4 weeks ago


US United States Village of Lowell Full time
About the Job

The Village of Lowell is seeking a highly skilled and organized individual to fill the role of Clerk-Treasurer. This is a unique opportunity to join our team and contribute to the administration of our village.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Village Board and other departments as needed.
  • Record Keeping: Maintain accurate and up-to-date records of village proceedings, ordinances, and other official documents.
  • Elections: Administer elections, including preparing and publishing notices, processing absentee ballots, and conducting voting machine testing.
  • License and Permit Issuance: Issue licenses and permits as required by village ordinances.
  • Financial Management: Assist with the preparation of the annual budget, calculate and bill special assessments, and collect taxes and special assessment payments.
  • Human Resources: Maintain personnel records, coordinate employee benefits, and assist with the annual audit of financial records.
  • Communication: Serve as the initial point of contact for the public, respond to inquiries, and provide information on village services and policies.
  • Office Management: Maintain the Village Hall in a clean and presentable manner, including emptying wastebaskets, vacuuming, and putting out the garbage.
Requirements
  • Education: Training in general office practices, such as data processing, and certification in municipal clerking (CMC) or municipal treasurer (CMTW) within 4 years of employment.
  • Experience: Five years of experience in office work or municipal government, with the ability to substitute experience for education on a year-for-year basis.
  • Skills: Proficiency in computers and electronic data processing equipment, including advanced skills in Word, Excel, and other specialized municipal software. Ability to communicate effectively, both verbally and in writing, and to establish successful working relationships.

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