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Real Estate Marketing and Transaction Specialist
2 months ago
Position Summary
This role offers an exciting opportunity for a Marketing and Transaction Coordinator to become a vital part of a leading real estate sales organization at Upward On. You will collaborate with a dynamic team of agents and a dedicated support staff to assist in the daily operations of 3-5 sales professionals. This position allows for a hybrid work environment, providing flexibility to work from home multiple days a week.
About Upward On
Upward On is a comprehensive real estate firm specializing in various facets of residential real estate, including leasing, sales, new developments, and investment opportunities. Our mission is to alleviate the stress and uncertainty often associated with real estate transactions, ensuring a seamless experience for our clients. We maintain exclusive partnerships with top developers and are committed to helping our clients build wealth through real estate.
Key Responsibilities
As a Marketing and Transaction Coordinator, your responsibilities will include:
- Acting as the primary contact for submitting and managing coop/condo Board Packages.
- Drafting listing agreements and coordinating necessary signatures.
- Collaborating with management companies to gather due diligence documents.
- Entering new listings into distribution systems and managing media uploads.
- Responding to client inquiries regarding building and unit specifics.
- Updating online listings for price adjustments and status changes.
- Facilitating deal sheets and essential information for accepted offers.
- Tracking contracts and liaising with attorneys as needed.
- Coordinating interviews and closings for approved buyer applications.
- Managing commission bills and payment instructions for attorneys.
- Submitting expenses for marketing reimbursements.
- Leading marketing initiatives including social media, email campaigns, and promotional materials.
- Overseeing sales listing activities such as photography, staging, and advertising.
- Ensuring data accuracy within our CRM system.
- Evaluating new referral opportunities for sales agents.
- Conducting analysis and presenting comparable properties for appraisals.
- Effectively managing project management tools to ensure task completion.
- Introducing potential new agents to team leadership.
- Collaborating with the support team and external vendors.
Essential Skills
- Prompt communication and response times.
- Strong multitasking and prioritization abilities.
- Capacity to thrive in a fast-paced environment.
- Exceptional time management skills.
- Experience with CRM and project management software.
- Meticulous attention to detail.
- Outstanding communication capabilities.
- Experience managing multiple transactions simultaneously.
Qualifications
- Real estate license in New York is advantageous but not mandatory.
- Minimum of 2 years in a sales support role.
- Proficiency in Google Suite.
- Understanding of the sales process for buyers and listings.
- Familiarity with mortgage processes.
- Knowledge of Board Packager.
- Team-oriented mindset with a professional demeanor.
- Commitment to the company's values and interests.
- Empathetic and understanding leadership style.
- High energy and solution-oriented approach.
- Familiarity with Hubspot, Asana, Slack, and presentation software.
- Experience in personal development or business coaching is a plus.
Future Opportunities
Be part of a leading team within a rapidly growing and innovative real estate company. Enjoy a competitive salary with performance-based bonuses, opportunities for professional growth, and a supportive team culture dedicated to collective success.
