Fire Protection Service Coordinator

3 days ago


Fort Wayne, Indiana, United States EMCOR Group Full time
Job Summary:

Shambaugh & Son, L.P. is seeking a Fire Protection Service Administrative Assistant. In this role, you will perform a wide range of customer service and administrative duties to prepare fire protection inspections, confirm and manage customer information, and close out service and inspection jobs.

Key Responsibilities:

• Responsible for inspection and billing preparation, and information verification and retention
• Utilize accounting system to pull work order numbers
• Utilize Building Reports for administrative support tasks
• Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently to appropriate personnel
• Follow the company-endorsed business process and best practices and make recommendations on system/process improvements
• Validate technicians debrief information on service tickets and perform invoicing preparation daily/weekly
• Assist with processing payroll – approve timesheets and send to payroll
• Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, inspection reports, as well as internal agreements and customer documentation
• Always maintain confidentiality of customer and employer information

Requirements:

• Proficiency in computer usage above basic Microsoft Office and Windows skills. Must be tech savvy
• Experience with AS400/Trueline accounting system a plus
• Must be able to retain training in an organized fashion to be successful
• Good understanding of Excel spreadsheets and Creating of Tables
• Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus
• Proven experience in multi-tasking and doing several difficult tasks
• Must be organized, self-motivated, and a strong work ethic
• Professionalism in email and over the phone

About Us:

Shambaugh & Son, L.P. is a customer-driven, single-source, self-performing construction/engineering firm specializing in the Design-Build method of construction. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

  • Fort Wayne, Indiana, United States EMCOR Group Full time

    We are seeking a skilled Fire Protection Designer to join our team at EMCOR Group. As a Fire Protection Designer, you will be responsible for designing layouts using AutoCAD/HydraCAD and creating hydraulic calculations.Key Responsibilities:Design and layout of Fire Sprinkler systemsRead, analyze and interpret contract documents, including all disciplines of...


  • Fort Wayne, Indiana, United States Emcor Inc Full time

    We are seeking a highly skilled Fire Protection Design Assistant to join our team in Fort Wayne, IN. As a key member of our design team, you will be responsible for designing layouts using AutoCAD/HydraCAD and creating hydraulic calculations.Key Responsibilities:Design and layout of Fire Sprinkler systemsRead, analyze and interpret contract documents,...


  • Fort Wayne, Indiana, United States ACTS Retirement-Life Communities Full time

    Job SummaryWe are seeking a skilled and compassionate Social Services Coordinator to join our team at Acts Retirement-Life Communities. As a Social Services Coordinator, you will play a vital role in providing residents and their families with medically related social service intervention.Key ResponsibilitiesAssess the psycho-social needs of residents and...


  • Fort Wayne, Indiana, United States Fire Police City County FCU Full time

    Job DescriptionJob Summary:Fire Police City County FCU seeks a highly skilled and detail-oriented Executive Support Specialist to provide confidential, professional administrative support to the President/CEO and Executive Management. This role involves a wide range of administrative duties, including research, report preparation, and clerical support.Key...


  • Fort Wayne, Indiana, United States Bob Thomas Ford West Full time

    At Bob Thomas Dealerships, we are on the hunt for a skilled Service Team Coordinator to join our team. If you have a passion for delivering exceptional customer experiences and a knack for building strong relationships, we want to hear from you.We offer a competitive salary of $60,000 - $80,000 per year, depending on experience, plus a range of benefits to...


  • Fort Wayne, Indiana, United States ACTS Retirement-Life Communities Full time

    Job Summary:Acts Retirement-Life Communities is seeking a skilled Social Services Coordinator to provide medically related social service intervention to residents and their families in our skilled nursing neighborhood. The ideal candidate will have a Bachelor's degree in social services or a related field and a minimum of two years' experience in a...

  • Marketing Director

    4 weeks ago


    Fort Wayne, Indiana, United States Fire Police City County FCU Full time

    Job SummaryAs a Marketing Manager at Fire Police City County FCU, you will oversee the daily marketing operations, ensuring seamless execution of all initiatives. Develop, implement, and monitor marketing programs, advertising campaigns, promotions, and communication channels to support business goals. Coordinate and assist with community service activities,...


  • Fort Wayne, Indiana, United States Northwest Allen County Schools Full time

    Job Title: Corporation NurseJob Summary:Northwest Allen County Schools is seeking a qualified Corporation Nurse to join our team. The successful candidate will be responsible for providing health services to students and staff, as well as supervising and coordinating health and safety services.Responsibilities: Administration of health services Supervision...


  • Fort Wayne, Indiana, United States Brightpoint Full time

    Job Summary:The Health Coordinator is responsible for planning, coordinating, and monitoring the functions necessary to ensure a comprehensive health program that meets Child Care Licensing Regulations and Head Start Performance Standards. This role requires collaboration with Health Assistants and Family Advocates to implement the health component of the...


  • Fort Wayne, Indiana, United States Brightpoint Full time

    Job DescriptionAt Brightpoint, we are seeking a highly skilled and detail-oriented Family Support Services Coordinator to join our team. The successful candidate will be responsible for providing administrative, intake, and quality assurance support to the Family Support Services Manager and Family Support Assistant Managers.Key Responsibilities:Assist with...


  • Fort Wayne, Indiana, United States Medical Informatics Engineering Full time

    The Occupational Health Service Coordinator serves as a vital link between Medical Informatics Engineering Provider Relations, employers, and occupational healthcare providers.As the first point of contact for Medical Informatics Engineering customers, they oversee the seamless processing of occupational health service requests from users, locating and...


  • Fort Wayne, Indiana, United States Indiana Institute of Technology Full time

    About the RoleIndiana Institute of Technology is seeking a dedicated and detail-oriented Safety and Security Officer to join our team. As a key member of our safety and security team, you will play a critical role in maintaining a safe and secure environment for students, faculty, staff, and visitors.Job SummaryThe Safety and Security Officer will be...

  • Utility Coordinator

    1 month ago


    Fort Wayne, Indiana, United States DLZ Full time

    Job Title: Utility CoordinatorDLZ Corporation is a leading architecture and engineering firm serving public and private entities across the nation. As a multidisciplinary firm, DLZ provides engineering and architectural design services, construction management, surveying, right-of-way acquisition, and materials testing.Our mission is to build on our...


  • Fort Wayne, Indiana, United States Wayne Township Trustee Office Allen County Full time

    Job SummaryWe are seeking a highly skilled and compassionate Case Management Professional to join our team at the Wayne Township Trustee Office Allen County. As a key member of our staff, you will be responsible for administering and processing client cases, providing excellent customer service, and working closely with utility, faith-based, and social...


  • Fort Wayne, Indiana, United States EMCOR Group Full time

    Job Summary:EMCOR Construction Services Midwest (ECS) is seeking a Mechanical Project Engineer to join our team in Fort Wayne, IN or Indianapolis, IN office.The Mechanical Project Engineer will work with the mechanical design team to support the design of mechanical and plumbing systems, focusing on Educational and Government entities.This individual will...


  • Fort Wayne, Indiana, United States Circle Logistics Full time

    Key Responsibilities:As a Customer Service Representative at Circle Logistics, you will support the efforts of the Account Managers by executing day-to-day duties for existing customers. This includes building shipments into the system, scheduling pick-up and delivery appointments, and tracking customers' freight to ensure on-time delivery. Additionally, you...

  • Staffing Coordinator

    1 month ago


    Fort Wayne, Indiana, United States Clean Team Full time

    Job DescriptionClean Team is a reputable cleaning services company seeking a Staffing Coordinator to support our growth.Key Responsibilities:Establish and maintain relationships with managers to facilitate hiring and business needs.Recruit qualified candidates through diverse methods, including online search strategies and advertising.Pre-screen applicants...

  • Logistics Coordinator

    4 weeks ago


    Fort Wayne, Indiana, United States Valbruna Group Full time

    Job DescriptionFounded in 1925, Valbruna is a leading manufacturer of specialty steels, nickel alloys, and titanium long products. As a private company with 2,500 employees, we strive to meet the most sophisticated needs of our customers.Key ResponsibilitiesCoordinate activities of workers engaged in verifying and keeping records on incoming and outgoing...

  • Logistics Coordinator

    1 month ago


    Fort Wayne, Indiana, United States F. McConnell and Sons Full time

    Job Title: Logistics CoordinatorLocation: New Haven, IndianaCompany: F McConnell and Sons, Inc.Job Type: Full-TimeFLSA Status: Non-ExemptPay: $16-18Hours: 3 a.m. till finish (8 to 12 hours shift)Days: Tuesday to FridayAbout Us:F McConnell and Sons Inc. is a leading provider of high-quality products to convenience stores and Universities across the region.Job...


  • Fort Wayne, Indiana, United States Foundations for Living Full time

    Job SummaryWe are seeking a highly skilled and compassionate Admissions Call Specialist to join our team at Brooke Glen Behavioral Hospital. In this role, you will be responsible for coordinating admission functions, providing crisis intervention services, and gathering data to support patient care.ResponsibilitiesAdmission Coordination: Coordinate admission...