Current jobs related to Office Support Specialist - Anchorage, Alaska - Cook Inlet Tribal Council Inc

  • Office Equipment Sales Specialist

    2 months ago

    Anchorage, Alaska, United States Arctic Office Product Full time

    Job OverviewPosition Summary: The Office Equipment Sales Specialist is tasked with promoting and selling copiers, printers, and associated office machinery. This role focuses on discovering potential clients, fostering relationships, and meeting sales objectives through strategic selling techniques and exceptional customer service. Previous experience in B2B...

  • Office Data Entry Specialist

    7 days ago

    Anchorage, Alaska, United States Jobsultant Solutions Full time

    About the role: Office Data Entry SpecialistWe are seeking a skilled Office Data Entry Specialist to join our team at Jobsultant Solutions. As a key member of our operations team, you will be responsible for performing a variety of administrative tasks, including data entry, customer service, and office support.Key responsibilities:Perform data entry tasks...

  • Office Specialist

    2 weeks ago

    Anchorage, Alaska, United States North Slope Borough, AK Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Specialist to provide administrative support functions for an assigned Department. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to maintain confidentiality.Key ResponsibilitiesProvide administrative support to department staff,...

  • Administrative Support Specialist

    2 weeks ago

    Anchorage, Alaska, United States Innovative Claim Solutions, Inc. Full time

    Job SummaryPenser is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Alaska. This role is responsible for providing daily office operations support, including greeting team members and visitors, answering phones, and maintaining a well-stocked office.Key Responsibilities:Answer and direct phone calls in a...

  • Administrative Support Specialist

    1 week ago

    Anchorage, Alaska, United States Hearts and Hands of Care Full time

    Administrative Support SpecialistWe are seeking an Administrative Support Specialist to support the daily operations of our Anchorage office. This role will work closely with our team to ensure the smooth execution of office tasks and responsibilities.Key Responsibilities:Field inbound communications and route to the appropriate internal parties as...

  • Administrative Support Specialist

    2 weeks ago

    Anchorage, Alaska, United States TDL Staffing, Inc. Full time

    Job SummaryTDL Staffing, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support in a fast-paced local business. The ideal candidate will have strong organizational skills, the ability to multi-task, and proficiency in Microsoft Office products.Key ResponsibilitiesProvide administrative...

  • Supported Work Specialist

    3 weeks ago

    Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time

    Job Title: Supported Work SpecialistCook Inlet Tribal Council, Inc. is seeking a highly motivated and organized individual to fill the role of Supported Work Specialist. This position will be responsible for administering the department's subsidized work experience programs, recruiting participants and worksites, and providing ongoing case management for...

  • Administrative Support Specialist

    2 weeks ago

    Anchorage, Alaska, United States Northern Management Services, Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Northern Management Services, Inc. in Anchorage, AK. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.The ideal candidate will have a minimum of three years of recent...

  • Administrative Support Specialist

    2 weeks ago

    Anchorage, Alaska, United States bty DENTAL Full time

    Job OverviewThe Administrative Assistant plays a vital role in the efficient functioning of a dental office by providing administrative and clerical support to ensure a smooth workflow. This position requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.We are seeking a highly...

  • RN Rehab Specialist

    2 weeks ago

    Anchorage, Alaska, United States HealthCare Support Full time

    HealthCare Support is seeking a skilled RN Rehab Specialist for a 13-week contract in Anchorage, Alaska. This role offers a unique blend of clinical expertise and travel opportunities. Benefits of this position include immediate enrollment in health insurance, dental insurance, life insurance, and access to open investment accounts. Additionally, you will...

  • Peer Support Specialist

    7 days ago

    Anchorage, Alaska, United States The Salvation Army Full time

    Job Summary:The Salvation Army is seeking a highly motivated and compassionate Peer Support Specialist to join our team at the Clitheroe Residential Programs. As a key member of our team, you will provide support services and information to peers, helping them regain control over their lives and recovery process.Key Responsibilities:Provide support services...

  • LPN/LVN Healthcare Support Position in Anchorage, Alaska

    2 weeks ago

    Anchorage, Alaska, United States HealthCare Support Full time

    LPN/LVN Job Opportunity with HealthCare SupportHealthCare Support is seeking a qualified LPN/LVN for a 13-week contract in Anchorage, Alaska.Benefits of Working with HealthCare SupportImmediate enrollment in health insuranceDental insuranceLife insuranceEmployee Assistance Program (EAP)Access to open investment accountsLicensure and certification...

  • Field Support Specialist I

    3 weeks ago

    Anchorage, Alaska, United States Maxim Healthcare Services Full time

    **Job Summary:**Maxim Healthcare Services is seeking a highly skilled and detail-oriented Field Support Specialist to join our team. As a key member of our operations team, you will be responsible for executing various administrative tasks to support our local office.**Key Responsibilities:**Assist with the processing of billing, payroll, and medical...

  • Field Support Specialist I

    2 months ago

    Anchorage, Alaska, United States Maxim Healthcare Services Full time

    **Job Summary:**Maxim Healthcare Services is seeking a highly skilled and detail-oriented Field Support Specialist to join our team. As a key member of our operations team, you will be responsible for executing various administrative tasks to ensure the smooth operation of our local office.**Key Responsibilities:**Assist with the processing of billing,...

  • Administrative Support Specialist

    6 days ago

    Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time

    Job SummaryCook Inlet Tribal Council Inc is seeking a highly organized and detail-oriented Administrative Support Specialist to join their Facilities Operations team. The successful candidate will provide administrative support to the Facilities Operations Manager and team members, ensuring the smooth operation of the department.Key Responsibilities:Provide...

  • RN Rehab Specialist

    4 weeks ago

    Anchorage, Alaska, United States HealthCare Support Full time

    RN Rehab Job DescriptionHealthCare Support is seeking a skilled RN Rehab for a 13-week contract in Anchorage, Alaska.Benefits of Working with HealthCare SupportImmediate enrollment in health insuranceDental insuranceLife insuranceEmployee Assistance Program (EAP)Access to open investment accountsResources for RN RehabsDirect access to payroll specialists24/7...

  • Paralegal Support Specialist

    7 days ago

    Anchorage, Alaska, United States Lane Powell Full time

    Job SummaryLane Powell is seeking a highly skilled Paralegal Support Specialist to join our team in Anchorage. As a key member of our litigation team, you will provide critical support to attorneys and litigation teams in the organization and maintenance of complex case files.ResponsibilitiesDraft and manage documents and pleadings, including data intake and...

  • Supported Work Specialist

    1 month ago

    Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time

    Job SummaryCook Inlet Tribal Council Inc is seeking a highly motivated and organized Supported Work Specialist to join our Career Development team. The ideal candidate will have a strong background in workforce development and a passion for helping individuals achieve their career goals.Key ResponsibilitiesAdminister and coordinate subsidized work experience...

  • Technical Support Specialist

    7 days ago

    Anchorage, Alaska, United States DenaliTEK Full time

    Technical Support SpecialistAt DenaliTEK, we are seeking a skilled Technical Support Specialist to join our dynamic team. As a Technical Support Specialist, you will be responsible for providing exceptional technical assistance to our valued customers.Key Responsibilities:Provide technical support to customers via phone, email, and chatTroubleshoot software...

  • IT Support Specialist 2

    1 month ago

    Anchorage, Alaska, United States Salvation Army U.S. Full time

    Job Title: Support SpecialistAt Salvation Army U.S., we are seeking a Support Specialist to join our team. As a Support Specialist, you will play a vital role in ensuring the safety, comfort, and security of our clients.Key Responsibilities:Provide a safe and secure environment for clients during meal times and throughout their stay.Oversee clients during...

Office Support Specialist

2 months ago

Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time
Job Overview

Cook Inlet Tribal Council, Inc.

Position Title: Administrative Assistant, I/II/III

Department: Facilities Operations

Reports To: Facilities Operations Manager

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N2 (I)

Employment Type: Regular, Full-Time

General Responsibilities

The Administrative Assistant is expected to exhibit professionalism while interacting with the public, internal programs, external agencies, and various Tribal or youth organizations. This role primarily supports the Facilities Operations Department in various daily tasks, including processing check requests, scheduling and setting up conference rooms, managing mail and package deliveries, and creating access badges.

Key Duties and Responsibilities:

Administrative Assistant, I

  • Deliver exceptional customer service to all CITC staff, participants, vendors, and key stakeholders.
  • Handle phone inquiries, respond to general Facilities email inquiries, welcome guests, and direct employee and participant questions to the appropriate personnel.
  • Oversee the setup and scheduling of RCC conference rooms, ensuring they are ready for use.
  • Manage fleet vehicle reservations as needed.
  • Maintain a clean and well-stocked workspace, ensuring office equipment is functional.
  • Keep essential communication information updated in the workspace.
  • Organize, file, and maintain documents in CITC's Facilities shared drive.
  • Perform clerical tasks such as photocopying, scanning documents, and ordering office supplies.
  • Ensure reception, breakroom, and common areas are tidy and organized.
  • Submit IT Helpdesk and Facilities work requests as necessary.
  • Facilitate daily mail deliveries to CITC departments and external organizations as assigned.
  • Retrieve HR files while upholding confidentiality standards.
  • Execute additional duties as assigned.

Administrative Assistant, II

  • Exhibit a higher level of proficiency in all duties of an Administrative Assistant I.
  • Assist department staff with daily operations, clerical tasks, and special projects.
  • Timely creation of check requests, purchase requisitions, and credit card reconciliations.
  • Retrieve online utility invoices and save them in the appropriate location on the CITC shared drive.
  • Draft letters, documents, expense reports, invoices, and other correspondence as required.
  • Coordinate department meetings, events, and manage calendars.
  • Track and manage departmental resources and supplies.
  • Respond to inquiries from internal and external partners regarding departmental requests.
  • Monitor and manage dedicated facilities email addresses, responding as necessary.
  • Alert security to any issues requiring their attention.
  • Contribute to departmental safety and security by executing emergency procedures.

Administrative Assistant, III

  • Perform all duties of Administrative Assistants I and II with advanced proficiency.
  • Promote Facilities Operations programs to internal and external stakeholders.
  • Schedule events and communications for RCC Reservations.
  • Oversee the Procurement process, including creating, reviewing, and approving check requests through the AP system.

Job Specifications:

  • Strong customer service skills and a professional demeanor.
  • Accurate filing skills, both electronic and physical.
  • Proficient in MS Office Suite.
  • Ability to follow oral and written instructions effectively.
  • Proficient use of office equipment, including printers, copiers, and computers.
  • Ability to work collaboratively in a team environment.
  • Capable of managing multiple tasks simultaneously.
  • Maintain composure in a fast-paced work environment.
  • Communicate with participants with empathy and understanding.
  • Ability to learn and apply program requirements.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills

Minimum Qualifications:

Administrative Assistant, I

  • High school diploma or GED
  • Two years of experience in general business or a related field.

Administrative Assistant, II

  • High school diploma or GED
  • Four years of experience in general business or a related field.

Administrative Assistant, III

  • Associate's degree in Business Administration, Organizational Development, Human Services, or a related field. Relevant experience may substitute for education on a year-for-year basis.
  • Four years of experience in general business or a related field.

Minimum Qualifications for All Levels:

  • Demonstrated knowledge of the socio-cultural needs of the Alaska Native and American Indian community.
  • Continued employment is contingent upon satisfactory completion of state and federal background checks.

Preferred Qualifications:

  • Valid Alaska Driver's License and insurability under CITC's automotive insurance, requiring a minimum age of 21.

Disclaimer:

This job description is intended to provide a general overview of the position and is not a comprehensive list of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this role. Management reserves the right to modify duties and designate other functions as essential at any time.