Project Operations Coordinator 3

1 week ago

Columbia, South Carolina, United States Pacific Northwest National Laboratory Full time

Key Responsibilities

The Project Coordinator plays a crucial role in the formulation of proposals and project documentation. This position is responsible for monitoring and reporting on the financial health of projects, while providing timely updates to stakeholders regarding project progress. The coordinator also collaborates with the Business Office to ensure that financial planning aligns with project requirements and that funding is sufficient to support the project scope based on performance metrics.

This role involves supporting the proposal development process by comprehending requirements and employing appropriate submission techniques, including white papers, scope filings, EPR development, SOW creation, cost estimation, and formal submissions. The coordinator is tasked with creating project documentation that meets internal investment, LDRD, and initiative processes, ensuring compliance with planning, authorization, execution, and project closure protocols, including accurate charging guidelines.

The Project Coordinator is responsible for preparing and maintaining financial status reports, managing financial structures, and delivering updates to relevant stakeholders within the laboratory. They establish cost estimates and compile necessary content and financial data for proposal packages submitted for contract review.

In addition, the coordinator tracks project tasks and key deliverables, identifying potential obstacles to escalate to the project manager. They communicate project status updates to both internal and external stakeholders and report on project costs, budget allocations, and the appropriateness of expenditures within project progress reports.

The coordinator utilizes tools such as MS Excel, MS Access, and PowerBI to analyze financial project performance, ensuring accurate tracking of project tasks and deliverables. They prepare and review financial analyses, forecasts, and budgets before submission to the Business Office for approval. The coordinator also reviews project spending, communicates cost status, and monitors staffing forecasts in financial reports to the management team. They execute essential operational tasks for project initiation and closure, coordinating closeout activities such as financial reconciliation, fund de-obligation, charge code closure, and record finalization.

Qualifications

Minimum Qualifications:

  • Bachelor's degree with 5 years of relevant experience -OR-
  • Master's degree or higher with 3 years of relevant experience -OR-
  • Associate's degree with 14 years of relevant experience -OR-
  • High School diploma/GED with 16 years of relevant experience

Preferred Qualifications:

  • Strong attention to detail and exceptional organizational skills.
  • Excellent communication abilities, capable of presenting complex financial information clearly to stakeholders.
  • Proven ability to manage multiple projects concurrently and meet deadlines.
  • Proficiency in Microsoft Office Suite, especially MS Excel, MS Access, and PowerBI.
  • Experience in financial forecasting and budgeting.
  • Familiarity with proposal development and submission processes.
  • Knowledge of contract and budget management principles.
  • Experience with performance reporting and financial analysis.
  • Understanding of overhead types and direct funding mechanisms.
  • Experience with project closeout activities, including financial reconciliation and record finalization.
  • Experience in a laboratory or research environment is preferred.

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

  • U.S. Citizenship
  • Background Investigation: Selected applicants will undergo a Federal background investigation and must meet eligibility requirements for access to classified information.
  • Drug Testing: This position is subject to pre-employment and random drug testing. Candidates must demonstrate non-use of illegal drugs for the 12 months preceding the completion of the requisite Questionnaire for National Security Positions.

Note: Applicants will be considered ineligible for security clearance processing until they can demonstrate compliance with the non-use requirement.

Testing Designated Position

This position is classified as a Testing Designated Position (TDP). The selected candidate will be subject to pre-employment and random drug testing for illegal substances.

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