Purchasing Specialist

2 weeks ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Job Overview:


• This role is dedicated to acquiring goods and services requested by various programs across the state, adhering to established procurement guidelines and authority.

• Key responsibilities encompass the preparation and issuance of informal requests for goods and general services, ensuring proper documentation of received items, and managing requisitions and purchase orders through the State's e-procurement platform.

• Occasional in-state travel may be necessary for this position.

The Arizona Department of Education operates in a hybrid work model, allowing for up to two days of remote work, contingent on business requirements. Candidates should be prepared to work in-office as needed.

Job Responsibilities:


• Receive, verify, input, process, and monitor purchasing requests for designated goods and services, evaluating requests against available contracts.

• Investigate applicable Statewide contracts.

• Ensure the accuracy of National Institute of Governmental Purchasing (NIGP) codes, cost allocation, and other necessary accounting codes for purchases.

• Generate purchase orders for assigned goods and services.

• Execute small dollar purchases within delegated procurement authority, following Procurement Code and relevant policies.

• Maintain precise records within designated databases.

• Develop new reports and update existing ones as requested by management.

• Engage in vendor outreach and provide technical support to both internal and external stakeholders.

• Conduct procurements, including preparation and evaluation of informal solicitations.

• After contract award, manage contract administration tasks, including amendments and extensions.

Required Knowledge, Skills & Abilities:

Knowledge of:

• State and federal procurement regulations.

• Arizona Procurement Code.

• Basic purchasing and contract management processes.

• Accounting frameworks.

• Negotiation strategies.

Skills in:

• Exceptional customer service.

• Effective written and verbal communication.

• Proficiency in eProcurement systems.

• General office competencies.

• Problem-solving and troubleshooting.

• Intermediate proficiency in Microsoft Word, PowerPoint, and Excel.

Ability to:

• Interpret policies and procedures.

• Perform well under pressure.

• Collaborate effectively within a team.

• Communicate clearly and effectively.

Preferred Qualifications:

Preference will be given to candidates with:

• Experience in administrative roles related to purchasing, accounting, budgeting, or a similar field.

• Professional certification such as a Certified Public Purchasing Buyer (CPPB) from a recognized purchasing organization.

Pre-Employment Conditions:


• Employment offers are contingent upon successful completion of background checks and required documentation.

If this position necessitates driving or vehicle use for State business, the following conditions apply:

All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits Overview:

The State of Arizona offers a comprehensive benefits package, including:

• Affordable medical, dental, life, and short-term disability insurance options.

• Highly-rated retirement and long-term disability plans.

• Ten paid holidays annually.

• Vacation time accrued at 4.00 hours bi-weekly for the first three years.

• Sick leave accrued at 3.70 hours bi-weekly.

• Paid Parental Leave of up to 12 weeks per year for newborn or newly-placed foster/adopted children (pilot program).

• Deferred compensation plan.

• Wellness initiatives.

For a complete list of benefits provided by The State of Arizona, please visit our official website.

Retirement Information:

Participation in the Arizona State Retirement System (ASRS) is required after the 27th week of employment, subject to a waiting period. Enrollment instructions and effective dates will be provided on or shortly after the first day of employment.

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