Administrative Associate
3 weeks ago
Job Summary:
The Administrative Associate - Ambulatory position plays a vital role in the daily operations of our clinic. As a key member of our team, you will be responsible for preparing reports, correspondence, and departmental materials using various office equipment and software programs.
Key Responsibilities:
- Respond to requests for information from internal and external sources.
- Assist in daily operations of the clinic/department.
- Answer non-clinical department phones and provide appropriate information; transfer calls as needed and take accurate messages.
- Distribute departmental mail.
- Coordinate travel arrangements and expenses.
- Coordinate department meetings.
- Coordinate credentialing and licensing needs.
- Use filing system for historical documentation and personnel transactions and office supplies/equipment.
- Prepare, edit, collate reports, correspondence, and departmental materials using a variety of office equipment and software programs.
- Enter timekeeping into the appropriate systems (Kronos).
- Assist with the onboarding process of new employees.
- Schedule appointments for various patient procedures, including precertification for various procedures and admissions; mailing information packages to new patients for completion prior to appointment; preparation of all patient information.
Requirements:
- High School Graduate.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Access required.
- Order entry in healthcare information systems preferred.
- Ability to read and write English.
- Ability to understand and speak English.
Work Environment:
This is a full-time position.
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