Administrative Associate

3 weeks ago


Kansas City, Missouri, United States The University of Kansas Health System Full time

Job Summary:

The Administrative Associate - Ambulatory position plays a vital role in the daily operations of our clinic. As a key member of our team, you will be responsible for preparing reports, correspondence, and departmental materials using various office equipment and software programs.

Key Responsibilities:

  • Respond to requests for information from internal and external sources.
  • Assist in daily operations of the clinic/department.
  • Answer non-clinical department phones and provide appropriate information; transfer calls as needed and take accurate messages.
  • Distribute departmental mail.
  • Coordinate travel arrangements and expenses.
  • Coordinate department meetings.
  • Coordinate credentialing and licensing needs.
  • Use filing system for historical documentation and personnel transactions and office supplies/equipment.
  • Prepare, edit, collate reports, correspondence, and departmental materials using a variety of office equipment and software programs.
  • Enter timekeeping into the appropriate systems (Kronos).
  • Assist with the onboarding process of new employees.
  • Schedule appointments for various patient procedures, including precertification for various procedures and admissions; mailing information packages to new patients for completion prior to appointment; preparation of all patient information.

Requirements:

  • High School Graduate.
  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Access required.
  • Order entry in healthcare information systems preferred.
  • Ability to read and write English.
  • Ability to understand and speak English.

Work Environment:

This is a full-time position.



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