Executive Support Specialist
4 days ago
We are seeking a highly skilled Executive Support Specialist to join our team at TalentBurst, Inc. in El Segundo, CA.
Job SummaryThis is an exciting opportunity to work as a Senior Coordinator - Strategic Partnerships and support the VP, Strategic Alliances and Brand Partnerships.
About the RoleThe ideal candidate will have 5+ years of experience supporting senior-level executives and possess excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
You will be responsible for coordinating daily calendars, managing schedules with external partners, and driving meeting agendas and recaps.
A strong attention to detail and sense of urgency are essential, as well as proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint.
If you are a polished and professional individual with excellent communication skills, we encourage you to apply for this role.
Responsibilities- Coordinate daily calendar of VP and maintain team calendar of events;
- Manage schedules with external partners and cross-functional partners in various time zones;
- Drive meeting agendas and recap/next steps for Staff Meetings;
- Assist VP with creation of PowerPoint decks for internal and external presentations;
- Drive Town Hall meeting planning, agendas, and cross-functional coordination inclusive of meeting logistics;
- Effective verbal and written communication to interact with clients, staff, and external stakeholders;
- Manage travel logistics inclusive of travel arrangements, including air, hotel, ground transportation for VP;
- Facilitate internal team communications (e.g., craft, distribute information, and respond to questions and actions, as needed);
- Identify efficient ways to run the department and 'virtual office'; troubleshoot malfunctions and barriers to support the broader team;
- Manage purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation;
- Complete and submit expense reports for VP and Directors;
- Handle multiple tasks and projects, with the ability to grow as a project management professional;
- 5+ years of administrative experience supporting senior-level executives;
- Extremely high attention to detail and sense of urgency;
- Proficiency in Microsoft Outlook, Excel, and PowerPoint;
- Ability to positively build and maintain relationships across organizations;
- Be trusted and loyal partner; able to handle confidential and sensitive information;
- Ability to deal with and handle changing schedules quickly and efficiently;
- Demonstrated ability to work as a team player;
- Demonstrated excellent communication skills, both written and oral;
- Demonstrated excellent organizational skills with an ability to think proactively and prioritize work;
- The desire and commitment to take on increasingly greater levels of responsibility;
- Flexible schedule and the ability to be available after hours/on weekends as needed;
$65,000 - $85,000 per annum, based on qualifications and experience.
Please note that salary ranges may vary depending on factors such as location, industry, and company size.
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