Associate Director, Department of Visual Arts Programs and Administration

3 weeks ago

Chicago, Illinois, United States The University of Chicago Full time

About the Role

The Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. This position oversees a range of responsibilities including academic support, student support, course scheduling, curricula planning, admissions, operations, and budget management.

Key Responsibilities

  • Provides guidance and support to students, addressing their academic needs, advising on course selections, and ensuring a positive educational experience.
  • Manages registration and communication process for MFAs. Meets with students individually to plan classes.
  • Tracks student process toward degree completion. Assesses and approves undergraduate minor forms.
  • Updates department curriculum, TA policy, and Mentoring Plan yearly in consultation with DGS, Chair, DOS
  • Maintains orientation Canvas site for incoming MFAs. Assesses BA curriculum and updates College Catalog.
  • Assigns MFA mentors to BA students. Designs critique and reviews structures for MFA and BA students.
  • Oversees scheduling of student critiques and reviews in consultation with Logan staff and with knowledge of facility needs and limitations.
  • Supervises classroom maintenance and improvements.
  • Counsels students in distress and refers to the appropriate University resources.
  • Collaborates with faculty to ensure academic programs are effectively delivered, including assisting in curriculum development and maintaining academic standards.
  • Leads administrative processes for all faculty and OAA hires, review, and promotion, including managing or delegating processes on Interfolio.
  • Coordinates search events with faculty and students; supervises employee who schedules travel and arranges job talks.
  • Manages teaching fellow application process, from initial application submission to final selection.
  • Trains new faculty and instructors on departmental, divisional, and University-wide policies and processes.
  • Develops, monitors, and manages the department's budget, ensuring financial resources are allocated appropriately to support the department's goals and objectives.
  • Proposes operational and instructional budgets to College and Division.
  • Tracks spending and process s transfers for all departmental accounts; insures budgets are not exceeded and records are accurate; provides reports.
  • Approves transactions.
  • Manages program budgets and fiscal year-end close process, analyzes budget data, and makes budgetary recommendations.
  • Oversees the day-to-day operations of the department, ensuring efficient workflows, and managing departmental resources.
  • Directly supervises 2 full-time staff, Program Administrator and Curator and Open Practice Committee and Student and Academic Affairs Coordinator.
  • Trains staff and faculty on policies and procedures, compliance, and office protocols. Recommends and executes process improvements. Assesses workloads for coverage and efficiencies.
  • Develops and maintains best practices and processes documentation (e.g., procedure manuals and Standard Operating Procedures) for department operations to ensure continuity and workflow.
  • Discusses performance goals and promotes professional development opportunities. Engages in annual performance management process. Provides feedback and guidance to staff on day-to-day, short-term, and long-term activities.

Requirements

This position requires a strong understanding of academic administration, budget management, and personnel supervision. The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively with faculty, staff, and students.

What We Offer

The University of Chicago offers a competitive salary and benefits package, as well as opportunities for professional development and growth.

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