Associate Director of Visual Arts Programs and Administration
4 days ago
The Department of Visual Arts (DoVA) at The University of Chicago is a vibrant community of artists and scholars dedicated to exploring the boundaries of visual expression. Our MFA student body is comprised of talented individuals working in sculpture, photography, painting, installation, performance, video, and new media.
We believe that art should not be an isolating activity and that students/ artists benefit from the cross-fertilization of daily contact with people working across different media and dealing with similar sets of issues.
Job SummaryThe Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. This position oversees a range of responsibilities including academic support, student support, course scheduling, curricula planning, admissions, operations, and budget management.
Key Responsibilities- Provides guidance and support to students, addressing their academic needs, advising on course selections, and ensuring a positive educational experience.
- Manages registration and communication process for MFAs, meets with students individually to plan classes, and tracks student progress toward degree completion.
- Updates department curriculum, TA policy, and Mentoring Plan yearly in consultation with DGS, Chair, and DOS.
- Maintains orientation Canvas site for incoming MFAs, assesses BA curriculum, and updates College Catalog.
- Assigns MFA mentors to BA students, designs critique and reviews structures for MFA and BA students, and oversees scheduling of student critiques and reviews.
- Supervises classroom maintenance and improvements, counsels students in distress, and refers to the appropriate University resources.
- Collaborates with faculty to ensure academic programs are effectively delivered, including assisting in curriculum development and maintaining academic standards.
- Leads administrative processes for all faculty and OAA hires, review, and promotion, including managing or delegating processes on Interfolio.
- Coordinates search events with faculty and students, supervises employee who schedules travel and arranges job talks, and manages teaching fellow application process.
- Trains new faculty and instructors on departmental, divisional, and University-wide policies and processes.
- Develops, monitors, and manages the department's budget, ensuring financial resources are allocated appropriately to support the department's goals and objectives.
- Proposes operational and instructional budgets to College and Division, tracks spending and processes transfers for all departmental accounts, and provides reports.
- Manages program budgets and fiscal year-end close process, analyzes budget data, and makes budgetary recommendations.
- Oversees the day-to-day operations of the department, ensuring efficient workflows, and managing departmental resources.
- Directly supervises 2 full-time staff, Program Administrator and Curator and Open Practice Committee and Student and Academic Affairs Coordinator.
- Trains staff and faculty on policies and procedures, compliance, and office protocols, recommends and executes process improvements, and assesses workloads for coverage and efficiencies.
- Develops and maintains best practices and processes documentation (e.g., procedure manuals and Standard Operating Procedures) for department operations to ensure continuity and workflow.
- Discusses performance goals and promotes professional development opportunities, engages in annual performance management process, and provides feedback and guidance to staff on day-to-day, short-term, and long-term activities.
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Chicago, Illinois, United States The University of Chicago Full timeAbout the DepartmentThe Department of Visual Arts at The University of Chicago is a vibrant community of artists and scholars dedicated to the pursuit of excellence in the visual arts. Our MFA student body is comprised of talented individuals working in a variety of mediums, including sculpture, photography, painting, installation, performance, video, and...
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Chicago, Illinois, United States The University of Chicago Full timeAbout the RoleThe Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. This position oversees a range of responsibilities including academic support, student support, course scheduling, curricula planning, admissions, operations, and budget...
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Chicago, Illinois, United States The University of Chicago Full timeJob SummaryThe Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. The Associate Director works closely with the Department Chair, faculty, and other University stakeholders to support the Department's mission and ensure the success of its...
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Chicago, Illinois, United States The University of Chicago Full timeAbout the RoleThe Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. This position oversees a range of responsibilities including academic support, student support, course scheduling, curricula planning, admissions, operations, and budget...
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