Project Coordinator

7 days ago


Rochester, New York, United States General Code Enterprises LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Intake Coordinator to join our team at General Code Enterprises LLC. As a key member of our operations team, you will be responsible for reviewing incoming communications from clients, evaluating them for proper processing and workflow, and categorizing and distributing them accordingly.

Key Responsibilities

  • Monitor multiple mailboxes and process incoming communications
  • Acknowledge and archive paper and electronic materials, applying proper metadata for reporting purposes
  • Set up jobs in our system by utilizing various databases to gather information on job requirements
  • Collaborate with sales and customer service to clarify job requirements
  • Prepare electronic job folders, compile project materials, and copy electronic files from clients to those folders
  • Sort, organize, and evaluate lists of monthly scheduled jobs for processing and job setup
  • Create electronic documents needed for job setup
  • Identify and sort Code from non-Code legislation and identify missing legislation
  • Communicate with internal and external clients to request electronic files, missing documents, and/or missing information and seek clarity on instructions given

Requirements and Qualifications

  • Good working knowledge of MS Office applications, including file management through Windows Explorer
  • Sense of urgency based on fast-paced environment
  • Ability to proactively initiate process improvements and efficiencies through technology
  • Excellent written and verbal communication skills
  • Excellent memory and attentiveness to detail
  • Superior analytical and organizational skills
  • Ability to interpret a variety of instructions furnished in written and oral form
  • Personal values that match our company values

Work Environment and Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; and use hands/fingers to handle or feel. Employee will occasionally lift up to 20 lbs.

***General Code Enterprises LLC is an Equal Opportunity Employer


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