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Payroll Specialist

2 months ago

Eden, North Carolina, United States PRS Holdings Inc. Full time
Job Summary

We are seeking a highly skilled Payroll Specialist to join our team at PRS Holdings Inc. as a key member of our administrative staff. The successful candidate will be responsible for managing the day-to-day activities associated with payroll and certified payroll to ensure timely and accurate processing.

Key Responsibilities
  • Audit and process automated and manual timecards for payroll processing.
  • Export and import timecard information from timecard software into payroll software.
  • Calculate hours, tax withholdings, deductions, bonuses, and union fringes.
  • Create and process electronic payroll files for submission to generate direct deposits and payroll checks.
  • Review and enter labor allocations reported on timecards.
  • Prepare termination and check adjustments.
  • Handle employee inquiries regarding payroll checks or deductions on their paychecks.
  • Coordinate with the HR department to ensure accurate employee data is on file.
  • Process and complete all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws.
  • Ensure all contractual obligations relating to certified payroll, including responding to auditor's or compliance officer's questions, and submitting requested documents as necessary, are handled in a timely manner.
  • Coordinate weekly submission of certified payroll reports.
  • Work with customer compliance officers to resolve questions and submission of errors as they arise, in a timely manner.
  • Submit and/or upload compliance documentation into the project-specific payroll tracking system.
  • Coordinate and interface with both internal and external customers, as necessary, to ensure compliance on all company jobs.
  • Review new job startup packages for certified payroll or prevailing wage requirements.
  • Work with project managers and customer compliance officers to ensure all job startups and/or subcontractor startup paperwork is completed and submitted timely and accurately prior to the job start date.
  • Perform reporting, filing, maintenance, and/or data entry of certified payroll compliance-related documentation.
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
  • Work with Operations and management to resolve any escalated issues.
  • Ensure all A/R issues are handled immediately to avoid money being held up.
  • Review and process all tiered subcontractor certified payroll documentation in a timely manner to avoid money being held.
  • Match vendor invoices to purchase orders.
  • Send copies of invoices to the appropriate department for review and approval.
  • Enter invoices into accounting software, ensuring proper coding, approval, and payment.
  • Communicate with other offices and vendors to clear problems that arise and ensure invoices are paid in a timely manner.
  • Organize and maintain A/P records.
  • Assist with audits, both internal and external, by handling all accounts payable-related requests.
  • Obtain vendor statements and reconcile open payables with their open receivable statement.
Requirements
  • Understanding of union/non-union and prevailing wage payroll.
  • Demonstrate flexibility to effectively deal with changing priorities and timelines through analytical problem-solving.
  • Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines.
  • Ability to work both independently and in a collaborative team-oriented environment.
  • Display superior written and oral communication skills and effective listening skills.
  • Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel.
Education and/or Experience
  • A minimum of 3-5 years of payroll/certified payroll experience.
  • High School Diploma at a minimum, Associate's degree in Accounting a plus.
  • High Volume environment.
  • Experience with Microsoft software, such as Word and Excel.
Why Join Our Team
  • ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
  • 401K Retirement Benefits are extended to all Non-union employees.
  • Health, Dental, and Vision as well as other supplemental health insurance.
  • PTO.
  • Holiday Pay.
  • Opportunities for career advancement.
  • On-the-job training provided to all employees.
  • Work for an industry leader in various disciplines and markets.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

  • Use hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms.
  • Stand, walk, and talk or hear.
  • Sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.