Administrative Services Manager/Executive Assistant

1 month ago

Flint, Michigan, United States Presbyterian Villages of Michigan Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Services Manager/Executive Assistant to join our team at Presbyterian Villages of Michigan. This is a unique opportunity to work in a dynamic and supportive environment, providing high-level administrative support to our executives and teams.

Key Responsibilities
  • Prepare and distribute correspondence, reports, and other documents using word processing, spreadsheet, and presentation software.
  • Attend board meetings to record minutes and provide administrative support.
  • Answer phone calls, direct calls to appropriate parties, and take messages.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Compile, transcribe, and distribute board meeting minutes.
  • Make travel arrangements for executives and coordinate office services.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare responses to correspondence containing routine inquiries.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping.
  • Set up and oversee administrative policies and procedures for Village.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Interpret administrative and operating policies and procedures for employees.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Conduct supervisory activities, such as hiring and firing staff, providing employee orientation and training, creating work schedules, coaching or disciplinary action, and approving employee time sheets for direct reports.
  • Receive and resolve minor computer, telephone, software concerns.
  • Attend and participate in all appropriate meetings and training opportunities to keep informed on current information and skill development.
Requirements
  • High School Graduate or General Education Degree (GED) Two year college degree preferred.
  • Two years related experience required in clerical role, executive office experience preferred.
  • Computer literate in word processing, spreadsheets, and email.
  • Ability to work flexible hours, including some evenings/weekends for special events.
Work Environment

The employee will work in a normal office environment.

  • Economic Alliance Administrative Coordinator

    4 weeks ago

    Flint, Michigan, United States Flint and Genesee Group Full time

    Job Summary:The Administrative Coordinator provides critical support to the Executive Director of FGEA and the team, encompassing scheduling, contract management, document management, compliance tracking, data entry, expense reporting, and financial tracking. This role also involves coordination with external vendors, partners, and stakeholders.Key...

  • Chief Executive Officer

    4 weeks ago

    Flint, Michigan, United States Consumer Services, Inc. DBA Taylor Life Center Full time

    Job OverviewThe Chief Executive Officer (CEO) of Consumer Services, Inc. DBA Taylor Life Center is responsible for leading the organization's strategic, operational, and financial direction. Reporting to the Board of Directors, the CEO will drive the organization's mission to empower individuals to navigate their journey to wellness, invest in community...

  • Occupancy Specialist

    4 weeks ago

    Flint, Michigan, United States LR Management Full time

    Job DescriptionLR Management is a dynamic company that professionally manages multifamily housing communities. We are seeking a highly skilled Occupancy Specialist to join our team.The Role:As a Section 8 Occupancy Specialist, you will be responsible for helping our customers find their next home. You will work in a fast-paced environment, assisting in...

  • Service Manager

    4 weeks ago

    Flint, Michigan, United States TruGreen Full time

    Job Title: Service ManagerAt TruGreen, we're committed to providing personalized attention to our associates. We focus on developing our people by building proud, dynamic teams while helping associates reach their personal and professional goals. We strive to make TruGreen an employer of choice and a great place to work.Job Summary:The Service Manager is...

  • Executive Dining Services Manager

    2 weeks ago

    Flint, Michigan, United States Golden Corral Full time

    Restaurant Hospitality Manager OpportunityGolden Corral is seeking a professional Restaurant Hospitality Manager to lead our Front-of-the-House team. As a member of our restaurant operations management team, you will be responsible for creating a warm and positive environment, selecting friendly and talented Co-workers, and leading the human and financial...

  • State Administrative Manager 15

    4 weeks ago

    Flint, Michigan, United States State of Michigan Full time

    Job DescriptionThe Michigan Department of Education (MDE) is seeking a highly qualified individual to fill the position of Head of School - State Administrative Manager 15. This role will be responsible for directing and managing all functions of the Michigan School for the Deaf (MSD) campus, including direct programs and services to MSD students, statewide...

  • Network Administrator

    4 weeks ago

    Flint, Michigan, United States MTA, Inc. Full time

    Job Summary:The MTA Network Administrator is responsible for designing, implementing, and maintaining the organization's local area networks, wide area networks, and wireless networking environments. This role requires a strong understanding of computer systems and network architecture, as well as excellent problem-solving and communication skills.Key...

  • Service Delivery Manager

    1 month ago

    Flint, Michigan, United States TruGreen Full time

    Job Title: Service Delivery ManagerAt TruGreen, we're committed to providing exceptional service to our customers. As a Service Delivery Manager, you'll play a critical role in ensuring our team delivers high-quality service that exceeds customer expectations.Key Responsibilities:Evaluate service quality and develop procedures to minimize customer...

  • Assistant Project Manager

    4 weeks ago

    Flint, Michigan, United States Greater Flint Health Coalition Full time

    Job SummaryGreater Flint Health Coalition is seeking a highly motivated and detail-oriented Assistant Project Manager to join our team. The successful candidate will support the Program Director with efforts related to the development, implementation, and management of Genesee CHAP and its community impact programs.Key ResponsibilitiesAssist with the...

  • Executive Chef

    4 weeks ago

    Flint, Michigan, United States Mohave GC, LLC dba Golden Corral Full time

    Job OverviewMohave GC, LLC dba Golden Corral is seeking a skilled Executive Chef to lead our food production team. The ideal candidate will have a strong background in culinary arts and experience in managing high-volume food production.Key ResponsibilitiesPrepare and cook high-quality food products according to Golden Corral recipes and procedures.Ensure...

  • GIS Administrator

    4 weeks ago

    Flint, Michigan, United States City of Flint Full time

    Job SummaryThe City of Flint is seeking a highly skilled GIS Administrator to join our team. As a key member of our IT department, you will be responsible for developing, implementing, and managing the city's geographic information system (GIS).Key ResponsibilitiesDevelop and implement GIS solutions to support city operations.Manage and maintain all...

  • Assistant Project Manager

    3 weeks ago

    Flint, Michigan, United States Greater Flint Health Coalition Full time

    Job OverviewGreater Flint Health Coalition is seeking a highly skilled Assistant Project Manager to support the development, implementation, and management of Genesee CHAP and its community impact programs.The ideal candidate will have a strong background in public health, community engagement, and program implementation, with excellent written and oral...

  • Student Support Services Assistant

    3 weeks ago

    Flint, Michigan, United States Genesee Education Consultant Services, Inc. Full time

    Job Summary:We are seeking a highly motivated and enthusiastic individual to join our team as a Student Support Services Assistant. As a key member of our student support services team, you will play a vital role in ensuring the well-being and safety of our students. Your primary responsibility will be to supervise and support students in a playground and...

  • Administrative Coordinator

    3 weeks ago

    Flint, Michigan, United States Catholic Diocese of Lansing Full time

    The Catholic Diocese of Lansing is seeking a highly organized and detail-oriented individual to fill the role of Office Manager.This position will be responsible for administrative duties, including scheduling contractors, maintaining files, and updating calendars.The ideal candidate will have strong organizational skills and previous experience in office...

  • Economic Alliance Coordinator

    1 month ago

    Flint, Michigan, United States Flint and Genesee Group Full time

    Job Summary:The Administrative Coordinator provides critical support to the Executive Director of the Flint and Genesee Group, handling scheduling, contract management, document maintenance, compliance tracking, data entry, expense reporting, and financial tracking for the team. This role also involves coordination with external vendors, partners, and...

  • Windows System Administrator

    3 weeks ago

    Flint, Michigan, United States H&R Block Full time

    Operations Support SpecialistAt H&R Block, we're seeking an Operations Support Specialist to join our team. As an Operations Support Specialist, you will provide administrative support within a district or districts in the areas of operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's...

  • Administrative Support Specialist

    4 weeks ago

    Flint, Michigan, United States Presbyterian Villages of Michigan Full time

    Job SummaryWe are seeking an Administrative Support Specialist to join our team at Presbyterian Villages of Michigan. The successful candidate will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones, responding to emails, and...

  • Student Support Services Assistant

    4 weeks ago

    Flint, Michigan, United States Genesee Education Consultant Services, Inc. Full time

    Job Summary:As a Student Support Services Assistant, you will play a vital role in supporting the well-being and success of students in our schools. This position requires a high school graduate who is enthusiastic about working with students and has the ability to supervise large groups of children. You will work outdoors on a daily basis and must be able...

  • Economic Alliance Operations Coordinator

    3 weeks ago

    Flint, Michigan, United States Flint and Genesee Group Full time

    Job Summary:The Administrative Coordinator will provide high-level administrative support to the Executive Director of FGEA and the team. This includes scheduling, contract management, document management, compliance tracking, data entry, expense reporting, and financial tracking for the team. The Coordinator will also coordinate with outside vendors,...

  • Administrative Support Specialist

    3 weeks ago

    Flint, Michigan, United States Entech Staffing Solutions Full time

    Job Summary: Entech Staffing Solutions is seeking an experienced Administrative Support Specialist to join our team in the Technology Division at a local education institution in Flint, MI. This is a full-time, contract position with a competitive hourly rate.Key Responsibilities:Office Management: Manage the daily operations of the Automotive Technology...