Document Control Specialist

2 weeks ago

Covington, United States Ampirical Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Ampirical Solutions. As a key member of our project team, you will be responsible for ensuring the accurate management of vital project data, acting as a cornerstone of our project success.

Key Responsibilities
  • Implement and maintain document control procedures to ensure project teams adhere to company standards and document numbering schemes.
  • Assist in the development, training, and implementation of document control standards tailored to both Ampirical and client needs.
  • Provide guidance and clarification on document management processes to internal teams.
  • Conduct quality control checks on project-related documents to ensure compliance with project guidelines before distribution.
  • Prepare and manage transmittals for project documents, using project distribution matrices.
  • Maintain project databases, folders, and libraries, ensuring integrity in the Master Document Repository.
  • Track supplier approval drawings throughout the design and procurement phases.
  • Provide technical assistance with data import/export processes across platforms (e.g., SharePoint, ShareFile, Procore, Fusion).
  • Support data storage site maintenance and manage user security rights as needed.
Requirements
  • Associate's Degree in Business Administration, Paralegal Studies, or a related field preferred (but not required).
  • Experience in engineering or construction project administration (preferably within the energy sector).
  • Strong understanding of document content and ability to assign correct control numbers.
  • Exceptional organizational skills to meet deadlines and prioritize requests independently.
  • Excellent interpersonal and communication skills, comfortable collaborating across teams.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, and SharePoint).
  • Microsoft Office Specialist Certification preferred but not required.
  • Experience with Bluebeam Revu or similar PDF editing software.
  • Ability to handle multiple tasks while maintaining attention to detail and quality standards.
Why This Role Matters

At Ampirical Solutions, our Document Control Specialists play an essential role in keeping our projects running smoothly and efficiently. You'll ensure that critical data is managed with precision, allowing our teams to focus on delivering the highest quality energy solutions. This is your opportunity to contribute to projects that have a real impact, all while growing your career in an innovative and supportive environment.

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