Administrative Assistant

1 day ago

Lewiston, Idaho, United States Lewis-Clark State College Full time
Job Title: Administrative Assistant 1

LC State is seeking a highly skilled and organized Administrative Assistant 1 to provide support to the Transition Coordinator and the Learning Resource Center Manager.

Key Responsibilities:
  • Provide administrative support to the Transition Coordinator and the Learning Resource Center Manager, including travel arrangements, budget management, and office paperwork.
  • Use a multifunction phone to answer, screen, and refer/transfer telephone calls.
  • Maintain and manage reports and statistical data programs.
  • Enter, track, and process purchase requests, including annual, reoccurring, and ad hoc requests.
  • Process and arrange travel, requisitions, and other office paperwork.
  • Manage supplies and office inventory.
  • Maintain files, filing system, and program inventory.
  • Budget maintenance.
  • Maintain program calendar, calendar for CTE CSM, schedule appointments, set up video conferencing calls, and monitor action items.
  • Compose and edit correspondence, newsletters, award nominations, student recommendations, grant applications, reports, and other written communications / materials as needed.
  • Archive and update posters, fliers, brochures, social media, website, and other materials.
  • Serve as a resource for CTE Learning Resource Center (LRC) policies and procedures.
  • Assist students with coursework.
  • Oversee and train tutors as necessary.
  • Prepare content for web and update the CTE LRC website.
Requirements:
  • Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
  • Good knowledge of gathering and compiling data; composing emails, letters, forms, reports, and templates.
  • Good knowledge of balancing and coordinating a workload for multiple projects.
  • Schedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.
  • Respond to inquiries and explain program services, policies, and procedures to internal/external customers.
  • Monitor budgets and prepare financial transactions.
  • Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.
  • Provide administrative support during event and presentation planning.
Preferred Qualifications:
  • AA degree with experience in teaching, training, or counseling.
  • Experience with Lewis-Clark State College procedures and software programs, such as, Colleague.
  • Experience with WordPress, HTML, CSS3 or experience with Web Editing Tools/Converting Images and Text.
  • Experience with math, accounting and/or QuickBooks.
  • Excellent communication skills and Strong writing /proofreading skills required.
  • Experience with Microsoft Office (Word, Excel and PowerPoint).
  • Advanced computer proficiency using Odyssey, Access and Outlook.
  • Able to process financial transactions quickly and accurately.
  • Experience in customer service.
  • Experience organizing, setting priorities, and multitasking with minimal supervision.
  • Excellent interpersonal skills and a friendly, positive attitude.
  • Ability to analyze problems and resolve conflicts.
  • Ability to function autonomously in a highly visible position that is subject to frequent interruptions.
  • Able to demonstrate strong analytical problem solving, and critical thinking skills.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

  • Cover Letter/Letter of Interest.
  • Resume/Curriculum Vitae.
  • Contact Information or Letters for three (3) Professional References.

This position is open until filled; however, applications received on or before October 4, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.

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