Program Associate

2 weeks ago

Austin Texas, United States Texas Health Action Full time
Job Title: Program Associate

We are seeking a highly skilled and detail-oriented Program Associate to join our Community Health Department team at Texas Health Action. As a Program Associate, you will play a critical role in supporting our team's administrative tasks, data management, and grant administration.

Key Responsibilities:
  • Provide administrative support to the Community Health Department team, including data entry, data management, and grant administration.
  • Utilize intermediate Excel skills to cross-reference and verify data and formulas, interpret and transcribe alpha-numeric data into Excel accurately, and clean, organize, and manipulate converted data and formulas as needed.
  • Assess and transform Excel data to be compatible with pre-defined templates, upload manipulated data into pre-defined templates, and confirm correct entry and interaction with automated functions.
  • Review and maintain grant program data, enter data into databases (EvaluationWeb, Globalscape, TCT) on a timely and routine basis, and maintain current knowledge of program regulations and procedures, including grant requirements.
  • Identify and communicate data quality issues in multiple databases and assist with corrections and/or follow-up, monitor and document grant performance, and prepare reports for staff, committees, and board, using agency regulation and guidelines.
  • Monitor, control, and prepare data for submission to grant funders or by request from program manager(s), prepare data sets for yearly audits and semiannual reporting as required by Department of State Health Services and other funders, and manage a queue of data management tasks with prompt delivery and clear communication.
  • Identify, design, and implement internal process improvements, automate manual processes, optimize data delivery, and re-design for greater scalability, perform data integrity and quality audits, manage records maintenance and clean up, and review and submission of project finances, invoices, receipts, purchasing, reimbursements, and other program and/or grant expenditures into relevant tracking systems (Intacct, Ramp).
  • Support goals related to training, continuing education, and travel requisitions for the department, audit laboratory documentation procedures for proper specimen processing, submission, and resulting, perform medical reception procedures to ensure proper patient intake and documentation, and prepare data reports, presentations, and other materials as well as yearly audits and semiannual reporting as required by Department of State Health Services and other funders.
  • Maintain a system of confidentiality according to clinic's policies and procedures and HIPAA guidelines, and assist department leadership with other administrative and clerical office tasks as required.
Requirements:
  • High school diploma or GED
  • Proficiency in Microsoft Office
  • Knowledge of computer technology and terminology
  • At least 1 year of administrative, program, and support experience, preferably in grantmaking, nonprofit, government, or related institutions
  • At least 1 year of previous experience in data entry
  • Experience working successfully with ethnic, racial, economic, and sexually diverse populations
  • Bachelor's degree
  • Familiarity with Electronic Medical Record systems
  • Excellent oral and written communication skills, including grammar, spelling, punctuation, and ability to write clear and professional letters, reports, memos, agendas, minutes, and other business documents
  • Experience and comfort in discussing issues related to substance use, harm reduction, homelessness, mental health, gender care, and LGBTQ communities
  • Ability to work harmoniously with diverse groups of individuals
  • Experience working with an ethnically, culturally, and racially diverse work staff
  • Ability to deal effectively with stress relating to the changing organizational, personnel, and healthcare environment
  • Bilingual (English/Spanish) ability strongly preferred
Benefits:
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (403b)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Holidays)
  • Disability (Short Term & Long Term)
  • Training & Development

Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Based on job duties and requirements, this position is placed in salary band 40 with an hourly rate of $20.80.

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