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Office Support Specialist I

2 months ago

Warren, Maine, United States MartinMartin, Inc. Full time
Job Overview

Martin/Martin, Inc., a prominent civil and structural engineering firm, is currently in search of an Administrative Assistant I. The successful candidate will thrive in a dynamic work environment, demonstrating exceptional customer service skills towards both employees and clients. This role requires a strong ability to manage multiple tasks efficiently while maintaining a keen attention to detail. Team collaboration with fellow administrative personnel and engineering staff is essential. The position may require overtime and necessitates a professional appearance.

Key Responsibilities
  • Welcome clients, business associates, and prospective employees.
  • Manage incoming calls using a multi-line phone system.
  • Assist in organizing meetings, including scheduling, setup, and cleanup.
  • Coordinate catering for meetings and office functions.
  • Register staff for training sessions and monitor attendance.
  • Facilitate company purchases.
  • Perform word processing tasks (e.g., proposals, correspondence, specifications, meeting notes).
  • Handle Project Setup Forms (PSFs).
  • Arrange travel logistics.
  • Support meeting preparation and post-meeting cleanup.
  • Provide coverage for front desk responsibilities (phone management, meeting scheduling, client coordination).
  • Possess intermediate proficiency in Microsoft Office applications.
Qualifications

Required:

  • High School Diploma or equivalent.
  • Ability to obtain notary certification within the first three months of employment.
  • Strong customer service aptitude.
  • Effective collaboration skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Capable of prioritizing tasks in a fast-paced setting.
  • Detail-oriented approach.

Preferred:

  • Post-secondary education (associate's or bachelor's degree).
  • 2-3 years of experience in a related field.
About Martin/Martin, Inc.

Martin/Martin, Inc. is a comprehensive civil and structural consulting engineering firm, established in the Denver area, with a legacy of experience and industry leadership dating back to the 1940s. Our engineering solutions are crafted through a commitment to integrity, service, creativity, and quality, benefiting our clients and the broader community. Our structural engineers design tailored structural systems to meet the specifications of new constructions and expansions. Our civil engineering teams specialize in site and infrastructure design, addressing various elements such as traffic, parking, utilities, and security considerations. Our investigative engineers provide support for existing projects, focusing on repairs, renovations, and enhancements.

Benefits
  • Competitive salary.
  • Comprehensive vision coverage.
  • Wellness reimbursement program.
  • Parental leave benefits.
  • Paid time off and holidays.
  • Employee assistance program.
  • Company-sponsored continuing education.
  • Health and dental insurance coverage.
  • Life and disability insurance options.
  • 401(k) plan with company match and profit sharing.
Perks
  • Hybrid work model.
  • Paid sabbatical after seven years of service.
  • Participation in committees focused on innovation and diversity.
  • Engagement in employee events and outings.
  • Awards for employee recognition.
  • Opportunities for internal training and development.
  • On-site fitness facilities.
  • Community engagement initiatives.
  • Reimbursement for professional engineering licenses.
  • Chance to work on notable projects.

Martin/Martin, Inc. is committed to equal employment opportunities and prohibits discrimination based on various protected statuses.