Administrative Support Specialist

4 weeks ago


Escondido, California, United States Shoup Legal. A Professional Law Co Full time

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal. A Professional Law Co. The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong ability to learn and adapt to new situations.

The Office Assistant will be responsible for handling client contact, maintaining files, and ensuring that all data is entered into the case management system in a timely and accurate manner. They will also be responsible for making copies, scanning files, and managing attorney calendars.

We are looking for someone who is able to work in a fast-paced environment, is very organized, and has excellent communication skills. The ability to multitask and manage time efficiently is also essential for this role.

The successful candidate will have a minimum of two years' experience in a professional setting, be able to obtain a Notary Public Commission, and have excellent written and verbal communication skills.

We offer a competitive hourly wage of $20-25 and a positive work environment where you feel part of a team.

Responsibilities:
  • Handle client contact for the department
  • Maintain files and enter data into the case management system
  • Ensure files are ready for client appointments
  • Make copies and scan files
  • Manage attorney calendars
  • Perform other general office duties
Requirements:
  • Must have or be willing to obtain Notary Public Commission
  • Minimum of two years' experience in a professional setting
  • Excellent Customer Service Skills
  • Previous Office Management Experience Preferred
  • Previous law firm experience preferred
  • Superb written and verbal communication skills
  • Excellent phone etiquette
  • Comfortable receiving and making phone calls
  • Ability to Multitask
  • Able to work in a fast-paced environment
  • Very organized
  • Meticulous and accurate
  • Attention to detail
  • Able to follow directions and take ownership of projects and tasks
  • Advanced Word, Excel, and Outlook skills
  • Technology driven
  • Confident and responsible
  • Keyboarding ability, 40 words per minute


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