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Executive Support Professional

2 months ago

Beverly Hills, California, United States Kirkwood Collection Full time
Executive Assistant to the CEO

We are seeking a highly skilled and organized Executive Assistant to join our dynamic team at Kirkwood Collection, a fast-growing luxury resort company. As an Executive Assistant, you will play a crucial role in supporting the CEO and contributing to the company's growth and development.

Key Responsibilities:
  • Provide sophisticated calendar and inbox management for the CEO, prioritizing inquiries and requests while troubleshooting conflicts and making judgements to ensure smooth day-to-day engagements.
  • Complete a broad variety of administrative tasks, including assisting with special projects, designing and producing complex documents, reports, and presentations, and maintaining contact lists.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the CEO's style and organization policy.
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Anticipate the CEO's needs in advance of meetings, conferences, etc.
  • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
  • Replenish office materials and supplies.
  • Manage the CEO's expense reports and ensure accurate coding in our financial systems.
  • Prepare and distribute confidential documents as needed.
  • May assist other executive leaders as needed.
Requirements:
  • You're passionate about efficiency and hospitality.
  • You're comfortable wearing multiple hats and adapting to changing situations.
  • You're looking for an environment where you can take initiative and make a difference.
  • You're proud of your organizational skills.
  • You're not afraid to challenge systems to improve them, but know how to follow procedures when necessary.
  • You love to travel and are excited about visiting our properties as work requires.
What's in it for you:
  • You'll play a crucial role in the development of a fast-growing and innovative company.
  • The chance to travel to prime vacation destinations.
  • A competitive package and opportunity for growth with a young company.
  • Health Insurance (including dental & vision), 401k matching program, PTO package.