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Office Management Assistant

2 months ago

Philadelphia, Pennsylvania, United States Wood, Smith, Henning & Berman LLP Full time

We are seeking a highly organized and detail-oriented Administrative Clerk to join our team at Wood, Smith, Henning & Berman LLP in Philadelphia.

Responsibilities include:

  • Supporting document management and organization, including e-filing tasks, to ensure seamless operations.
  • Assisting in trial preparation and other administrative duties, such as coordinating conference room setups and interactions with vendors.
  • Welcoming clients and maintaining a professional office environment, adhering to the firm's high standards.
  • Managing supplies and kitchen inventory, ensuring a well-stocked and efficient workspace.
  • Handling incoming and outgoing mail processing, maintaining confidentiality and discretion.
  • Collaborating with legal teams on various tasks, providing exceptional support and coordination.
  • Ensuring smooth operations by assisting with invoices and document retrieval, maintaining accurate records and files.
  • Managing medical records and legal documents, adhering to strict confidentiality and security protocols.
  • Assisting with large-scale mailings and distribution, ensuring timely and efficient delivery.

Requirements:

  • Minimum 1 year of law firm experience, with a strong understanding of administrative procedures and protocols.
  • Proficiency in MS Office applications, with excellent technical skills and adaptability.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Positive attitude and teamwork approach, with excellent communication and interpersonal skills.
  • Reliability and flexibility in task handling, with a strong commitment to meeting deadlines and delivering results.
  • Excellent communication and attention to detail, with a keen eye for accuracy and precision.
  • Professionalism and punctuality, with a strong sense of responsibility and accountability.
  • Availability to work full-time on weekdays, with a flexible and adaptable approach to meeting the firm's needs.

Please note that we are an equal opportunities employer and welcome applications from diverse candidates.